ReceivingOverview of ReceivingPurchasing lets you control the items you order through receiving, inspection, transfer, and internal delivery. You can use these features to control the quantity, quality, and internal delivery of the items you receive. Show
Purchasing provides you with the features you need to satisfy your receipt, inspection, transfer, and delivery needs. You should be able to:
Centralized Purchasing for Multiple Receiving OrganizationsPurchasing provides complete centralized procurement support. You can leverage your purchasing power by consolidating the requirements from different plants, warehouses, and office sites; yet retain receiving support. You can define separate, autonomous receiving organizations for each of these sites. Use the Change Organization window (See: Changing Your Organization, Oracle Master Scheduling/MRP and Supply Chain Planning User's Guide) to choose your receiving organization. With the Receipts window, you can receive goods only for your current organization. The current organization code is displayed in the title bar of the Receipts window. (See: Entering Receipt Lines.) For supplier shipments, you specify the receiving organization on the purchase order shipment. For intransit inventory shipments, you specify the receiving organization when you create the intransit shipment. For internal requisitions, you use the destination organization to specify the receiving organization. For customer returns, the sales representative specifies the organization on the return material authorization (RMA) in Order Management. All other receiving windows can access receiving only in your current organization. You also must deliver to the same organization in which you received the goods. Use the Manage Shipments window to update intransit information to provide accurate expected delivery date information to better plan your production processes. See: Managing Shipments. Receiving LocationsReceiving locations are designated areas in which you temporarily store items before you deliver them to their final destinations. Your receiving dock and the area in which items are inspected are receiving locations. See: Defining Locations. Receiving locations are not required when the routing is Direct Receipt, when you are delivering goods to their final locations. However, when the routing is Standard Receipt, you initially receive the items into a receiving location, and you must specify the receiving location. If the routing is Inspection Required, you could transfer the items to an inspection location before delivering them to their destination. If necessary, you can create additional receiving locations, such as a cold storage area where items can be held pending inspection. Related Topics Entering Receipt Header Information Receiving Transactions Inspections Movement StatisticsYou can automate the collection of movement statistics-or information associated with the movement of goods-by following the instructions in: Setting Up Movement Statistics, Oracle Inventory User's Guide. (You can set up this functionality in Purchasing even if Inventory is not fully installed.) Once you set up the automatic collection of movement statistics and start the Movement Statistics Processor, the system records movement statistics automatically from the purchase order, internal requisition, return-to-supplier, and drop shipment receipt transactions. You can also update movement statistics in the Movement Statistics window, which is accessible through the Receiving menu in Purchasing. For example, if the Movement Statistics Exceptions Report shows missing information, you can query and update the movement statistics record in the Movement Statistics window. For information on this window, see: Entering and Maintaining Movement Statistics, Oracle Inventory User's Guide. Once you have set up the automatic collection of movement statistics, run the Movement Statistics Processor to compile all of the material transactions for a defined period to automatically create Intrastat and Extrastat records. Then run the movement statistics reports. See: Automatically Generating Movement Statistics, Oracle Inventory User's Guide. Use e-Commerce Gateway to report the information to government agencies. See: Running the Movement Statistics Extract Program, Oracle e-Commerce Gateway User's Guide. Related Topics Overview of Movement Statistics, Oracle Inventory User's Guide Receiving Controls, Options, and ProfilesPurchasing provides you with all the necessary functionality to set up flexible purchasing and receiving controls, control options, and profile options. The profile options can be set at the site, application, responsibility, or user level. The receiving controls and options can be set at one or more of the following levels: order, item, supplier, organization, and system. Controls at any level override those at a higher level. For example, item level controls override supplier controls but are overridden by order controls. Use the Profile Options window to set profile options for receiving. Use the Receiving Controls window (See: Entering Purchase Order Receiving Controls.) and the More tabbed region in the PO Shipments window (See: Entering Purchase Order Shipments.) to set receiving options at the order level. Use the Item window (See: .Defining Items, Oracle Inventory User's Guide) to set receiving options at the item level. Use the Supplier window (See: Suppliers, Oracle iSupplier Portal Implementation Guide.) to set receiving options at the supplier level. Use the Receiving Options window (See: Defining Receiving Options.) to set receiving options at the organization level. Use the Purchasing Options window (See: Defining Purchasing Options.) to set receiving options at the system level. You can set the following receiving options:
* Note: Controls are entered through the More tabbed region in the PO Shipments window (See: Entering Purchase Order Shipments) or through the Receiving Controls window (See: Entering Purchase Order Receiving Controls), which is accessible only through the PO Shipments window. Receipt TolerancesYou may want to allow over-receipts on items that you use frequently within your organization, and you can prevent misallocation of shipments to incorrect destinations by setting tolerance levels and the control action. You can over-receive for a particular item if the over-receipt quantity is within tolerance, and you can set the control action to allow all over-receipts, permit over-receipts outside the tolerance but issue a warning message, or reject over-receipts outside the tolerance. See: Receiving Controls, Options, and Profiles. Example You order 100 boxes of shelf braces and indicate on the purchase order that this order requires a receipt. You decide to relax the restriction on the receiving tolerance for shelves since shelves are a low cost/high turnover item. You define the receiving tolerance level for shelves to be 10% but choose to allow receipts over this tolerance level after displaying a warning. At the receiving dock, the receiving agent receives 111 boxes of shelf braces and enters a receipt for all of them. The receiving agent can accept them all because your system setup allows receipt over tolerance for this item. Later, you determine that you are not using all the shelf braces you had predicted, and you decide to change the tolerance level to 3% and to not allow receipts over tolerance. In the next shipment, you receive another 111 boxes of shelf braces. Again, the purchase order was for 100 boxes. The receiving agent attempts to receive 111, but Purchasing displays an error message stating that the receipt quantity is over tolerance and does not let the receiving agent record the over receipt. So, this time the receiving agent can receive only 103 and must reject the additional 8. Return Material Authorizations (RMAs)You can use Purchasing's receiving functionality to receive goods returned by your customers. These are goods for which a sales order in Oracle Order Management was created. If the customer wishes to return the goods, the sales representative creates a return material authorization (RMA) authorizing the return. When the return arrives at your receiving dock, you can create a receipt against the RMA as you would any other receipt, inspect the return, return the repaired goods to the customer, and make receiving corrections. Use the Customer tabbed region of the receiving Find windows to search by customer name, item number, or RMA number. See: Finding Expected Receipts. If an RMA does not exist for a customer return, you can create an unordered receipt while you find out from the sales representative which RMA to use. See: Unordered Receipts. Use the Receiving Returns window to return the item to the customer if a return is not authorized or after the goods have been repaired. RMAs use the default receipt routing defined in the Receiving Options window. They use the receipt tolerance that was defined in Order Management when the RMA line was created. The RMA reflects the received, or partially received, quantity while the remaining quantity remains open. Lot and serial numbers are handled for RMAs as they are for any other item or receipt. You cannot cascade RMA receipts. Example Your company makes computer boards. A sales representative creates sales orders using Order Management and ships the boards to customers. One of your customers receives a shipment of 20 boards, which do not work properly, and calls the sales representative. The sales representative creates an RMA in Order Management authorizing the return of the boards. The RMA line is created with a line type of Return with Receipt of Goods. When the boards arrive at your receiving dock, you enter the customer name, item number, or RMA number in the Find Expected Receipts window and create a receipt. Purchasing automatically updates the RMA to reflect the quantity received. You use the Inspection window to record your inspection of the boards. Inspection confirms that all 20 of the returned boards are defective. You use the Receiving Transactions window to deliver the boards to their final destination. Purchasing automatically updates the RMA with the quantity fulfilled. See: Overview of Returns, Oracle Order Management User's Guide. Debit MemosYou can automatically generate debit memos for Return To Supplier transactions if an invoice has been created. To enable this functionality, enable the supplier site as a Pay Site (or indicate an Alternate Pay Site) and select Create Debit Memo from RTS Transaction in the Supplier Sites window. See: Entering Supplier Information, Oracle iSupplier Portal Implementation Guide. When you create the return, make sure the Create Debit Memo Option is selected in the Returns window. Once you enable this functionality, a debit memo is created for each return line you enter in the Returns window.
You can match the debit memo to the purchase order or receipt. See: Matching Credit/Debit Memos in the Invoices chapter/section of the Oracle Payables User's Guide. Drop Shipment ReceiptsDrop shipment orders are always received with a receipt routing of direct delivery, ignoring the routing indicated on the original purchase order. The receipt and delivery are processed immediately for these orders. You can have drop shipment ASNs received automatically by setting the profile PO: Automatically Deliver Drop Ship ASNs to Yes. See: Profile Options in Purchasing See also: Advance Shipment Notices (ASNs). Receiving Open InterfaceUsing the receiving open interface, you can import receipts from other Oracle Applications or from non-Oracle systems. The receiving open interface lets you integrate Oracle Purchasing with new or existing applications such as Oracle Warehouse Management. Note: Using the Receiving Open Interface, administrators can add new purchase order or return material authorization (RMA) receipt lines to existing purchase orders or return material authorization (RMA) receipts. Administrators can add lines to existing receipt for Advance Shipment Notice (ASN) as well. To use the receiving open interface, your application must load the receiving information into the interface tables and then the Receiving Transaction Processor is run. See: Receiving Transaction Processor. Serial Tagging During PickingThe system asks the user for a serial number during material picking for a Sale Order (or Internal Sale Order) if the item is serial tagging enabled. When serial tagging is enabled for sales order pick, the corresponding Return Material Authorization (RMA) transaction will also be serial controlled. Whether same serial numbers are received as were shipped in the original shipment are dependent on the setting of Validate Serial Numbers at RMA Receipt in the Receiving Parameters window. When the item is received during an RMA transaction, it does not have the serial association anymore with the received quantity. The on hand balance increases by the received quantity and the serial status is Defined but not Used. The Receiving Open Interface validates the serial numbers if the item is serial tagging enabled at Sales Order Pick. Advance Shipment Notices (ASNs)An Advance Shipment Notice (ASN) is transmitted using Electronic Data Interchange (EDI) or Extensible Markup Language (XML) from a supplier to let the receiving organization know that a shipment is coming. The ASN contains details including shipment date, time, and identification number; packing slip data; freight information; item detail including cumulative received quantities; country of origin; purchase order number; and returnable container information. Once an ASN is successfully validated, you can use it in the Receipts window to create receipts, reducing data entry time. (A validated ASN is one that contains no errors during data validation in the Receiving Open Interface). If Oracle Yard Management is licensed and installed, the Shipment Information region will display the SCAC and Equipment Number fields in the read-only mode according to the shipment's Equipment id. Suppliers can also send ASNs with billing information. These contain the same information as ASNs plus invoice and tax information. Once an ASN with billing information (also known as an ASBN) is validated in the receiving open interface and imported into Purchasing, an invoice for the shipment is created automatically. A supplier creates an ASN based on the demand conveyed by the purchasing organization's Purchase Order, Planning Schedule, or Shipping Schedule. If Purchasing detects errors or discrepancies in the ASN at any time, from the time the ASN is sent to the time it is entered as received, an Application Advice, transmitted via EDI, is sent automatically to the supplier. The supplier can then send a corrected ASN. Important: ASNs come from external suppliers only. They cannot be used for internal sales orders sourced from your inventory and generated by internal requisitions. You can view or cancel an accepted ASN as an intransit shipment in the Manage Shipments window. You can match invoices to receipts created from ASNs. You can also match ASBN invoices to receipts. ASN ProcessThe ASN process, shown in the next figure, includes the following:
ASN Receiving OptionsThere are several receiving options related to ASNs:
Application AdvicesIf an ASN is not accepted or is only partially accepted, errors and discrepancies are electronically conveyed to the supplier in an Application Advice. The Application Advice transmits to the supplier the status (acceptance with errors or rejection) of the ASN, and the severity and description of the errors. An Application Advice can be sent at several points during the receiving process:
The supplier can respond to an Application Advice by sending a Cancellation ASN followed by a corrected (New) ASN. The receiving organization can also cancel an ASN manually in the Manage Shipments window. The following table indicates the appropriate supplier response to particular Application Advices.
Types of ASNsThere are three types of ASNs:
ASNs and CUM ManagementYou can perform CUM management under the following conditions:
The CUM is the total quantity received from a supplier site, for a particular item, within a CUM period. When an ASN is used during receiving and Supplier Scheduling is installed, the updated CUM is compared to the supplier's CUM. Any discrepancy transmits an Application Advice to the supplier.. ASNs and SupplyFor each accepted line on the accepted ASN, intransit supply quantity is automatically increased and purchasing supply quantity is automatically reduced by the shipment quantity specified in the ASN. When an accepted ASN is cancelled or a corrected ASN is sent, corresponding changes are also made to purchasing and intransit supply. (A supplier can send a Cancellation ASN or you can cancel the ASN in the Manage Shipments window.) The table below shows, for each action you perform with an ASN, the movement of the quantity on the ASN between the various categories of supply.
Related Topics Entering Receipt Lines Managing Shipments Profile Options in Purchasing Advanced Shipment Notice Discrepant Receipts Report Receiving Interface Errors Report Oracle Manufacturing, Distribution, Sales and Service Open Interfaces Manual Oracle e-Commerce Gateway Implementation Manual Managing ReceiptsUsing the Find Expected Receipts WindowWhen you enter a receipt, you first use the Find Expected Receipts window to locate the source document for the receipt: a shipment from a supplier based on a purchase order, a shipment from inventory backed by an internal sales order generated by an internal requisition, an intransit shipment within your inventory, or a return from a customer based on a return material authorization (RMA). You can also return material to the organization from where it was shipped by creating a return internal sales order, which in turn generates a return order, and a return ASN document number. For more information, see Return of Items Received Through an Internal Sales Order Shipment, Oracle Inventory User's Guide. Receiving ShipmentsOnce you have entered your search criteria, you move to the Receipts window, where all the supplier shipments and inter-organization shipments corresponding to your search criteria are displayed. You can receive goods into a receiving location or to their final destination. When you receive goods into a receiving location, you then use the Receiving Transactions window to optionally inspect and/or transfer receipts between receiving locations before you deliver the receipts to their final destination specified on the source document. You can also receive and deliver to a final destination in one transaction using the Receipts window. You can either use Express Receipt to receive all quantities as shipped, or you can enter specific receipt quantities for shipments. You can modify information, such as the receipt number and packing slip number. When suppliers have consolidated orders onto a single shipment, you can use the Cascade function to allocate the shipment across orders during entry of receipts. If the RCV: Print Receipt Traveler profile option is set to Yes, receipt travelers are printed automatically when you perform receipts or receiving transactions. See: Profile Options in Purchasing. You can also record the receipt of substitute and unordered items. Purchasing records the shipment for the unordered items when you enter the receipt. You cannot perform receiving transactions upon the receipt until you match it to an order. See: Matching Unordered Receipts Related Topics Finding Expected Receipts Express Receipts and Receiving Transactions Cascading Receipts and Receiving Transactions Unordered Receipts Receiving Transactions Return Material Authorizations (RMAs) Multiple DistributionsIf you're familiar with the previous release of Purchasing, you may remember you had to use a separate screen when entering receipts for purchase orders with multiple distributions. In the current release of Purchasing, you can explode a single shipment into its component distributions in the Receipts window. When you initially query up a shipment line that has multiple distributions, there will be a + icon to the right of the UOM field for all lines with a Destination Type of Multiple. Shipment lines for which there is only a single distribution will not have the + icon. You can click on the + icon to expand the line into multiple lines, one for each distribution. The original shipment line will appear grey and will not be updatable. The + icon on that line will change to a - icon. Click on the - icon to end the display of the expanded lines. You can distribute the available quantity across the expanded lines, but you cannot distribute more than the available quantity shown in the parent shipment quantity column. Also, you can enter and maintain line information only in the expanded lines. If the default routing is direct receipt and routing override is not enabled, you can explode the line and transact the receipt at the distribution level, but you cannot change any of the values on that line. If the default routing is standard receipt and routing override is enabled and there are multiple destinations, Purchasing displays the destination type Receiving and the + icon is not present. If you want to override the routing and send it to final, you must first change the destination type to Multiple. Then the + icon will appear, and you can expand to see all of the distribution lines and change any or all to have a destination type of final. Cascading Receipts and Receiving TransactionsThe Cascade function facilitates the distribution of a given quantity of an item from a single supplier across multiple shipments and distributions. This function is available in the Receipts window if you have specified a Supplier and Item in the Find Expected Receipts window and if Allow Cascade Transactions is enabled in the Receiving Options window. In the Receiving Transactions window, the cascade function is available for deliveries if you have specified an Item in the Find Receiving Transactions window. Performing any manual transaction in a line disables the Cascade button, and it is not enabled until you have again selected the Find button in the appropriate Find window. When you select the Cascade button, Purchasing displays the Cascade Details window in which you must enter the cascade quantity and the unit of measure. When you select the OK button, the cascade process begins. The process starts at the first displayed line and allocates the supply available to receive/deliver to that line from the cascade quantity you entered. The process continues to the next line and again allocates the quantity available to receive/deliver, continuing until either the process reaches the last queried line or the cascade quantity is exhausted. Since the lines are displayed in order by promised date/need-by date, the process operates as a First In/First Out procedure. If you entered a cascade quantity larger than the quantity available to receive/deliver, Purchasing displays a dialog window explaining that the process could allocate only so many. If the quantity available to receive/deliver is greater than the cascade quantity, the last receipt/delivery may be partial. To clearly indicate that the cascade quantity has been exhausted, Purchasing displays a transaction quantity of 0 for the remaining lines. The cascade function does not modify any destination information; it uses the information defined by the routing and defaulted from the shipment. If a given shipment line has multiple distributions and the default routing for that line is direct receipt, the cascade process explodes the line and allocates the quantity available on the shipment line to the component distributions based on the supply available for the distribution. If you have over distributed a given line, Purchasing allocates all remaining supply for the shipment to the last distribution. If you have over delivered the transactions with prior receipts or transactions, then the process may fill the lines with undesired values, but you can reallocate in this situation once the cascade process is complete. Record validation is disabled during the cascade process to facilitate the running of the process, but all lines are validated when you save them. Quantities are applied to lines in the expectation that you will transact the line as the default routing intended. However, you can manually override these values. Express Receipts and Receiving TransactionsThe express function is a quick method of entering receipts and receiving transactions. This function is available in the Receipts window if you have specified or inferred a source in the Find Expected Receipts window. (The source would be inferred if you entered, for example, a purchase order number.) In the Receiving Transactions window, the express function is available for deliveries regardless of your search criteria in the Find Receiving Transactions window. Performing any manual action in a line disables the Express button, and it is not enabled until you have again selected the Find button. When you select the Express button in the Receipts window, Purchasing displays the Express Details window in which you must enter the destination: Final Destination or Receiving location. Note that this action is dependent on the profile RCV: Allow Routing Override. When you select the OK button in the Express Details window, all lines are selected and the Express button changes to Unexpress. When you select the Express button in the Receiving Transactions window, all lines are selected and the Express button changes to Unexpress. In either case, you can select the Unexpress button to return to manual mode. Otherwise, you can deselect lines to omit them from express processing and then save your work to initiate express processing.
The express processor performs validation and rejects lines based on the following criteria:
When validation processing is complete, Purchasing displays a dialog telling you how many lines passed validation and how many failed and are still available to receive manually. Related Topics Entering Express Receipts Entering Express ReceiptsUse the Receipts window to enter express receipts. To find source documents:
To enter express receipts:
Related Topics Express Receipts and Receiving Transactions Finding Expected Receipts Entering Receipt Lines Finding Expected ReceiptsUse the Find Expected Receipts window to find source documents for which you can enter receipts. Use the Supplier and Internal tabbed region to search for Purchasing documents. If Order Management is installed, use the Customer tabbed region to search for customer return material authorizations (RMAs). To find expected receipts in the Supplier and Internal tabbed region:
To find expected returns in the Customer tabbed region:
To further restrict the search:
To enter unordered receipts:
To remove existing search criteria:
Related Topics Entering Receipt Header Information Return Material Authorizations (RMAs) Entering Receipt Header InformationUse the Receipt Header window to enter header information for all types of receipts. Note: If you are entering a receipt against an Advance Shipment Notice (ASN), the header information may already be entered for you if the supplier sending the ASN provided that information. See: Advanced Shipment Notices (ASNs). To enter receipt header information:
To add lines to an existing receipt:
Related Topics Entering Receipt Lines Entering Receipt LinesUse this window to enter receipt line information. To enter receipt line information:
Note: If your organization uses Skip Lot controls, the receipt routing may be automatically changed from inspection required to standard. To enter receipt line detail information:
To modify exchange rate information:
To view order information:
To view outside processing information:
To view shipment (ASN) information:
To enter control number information:
To cascade quantities across shipments and distributions:
To perform an express receipt:
Related Topics Entering Receipt Header Information Cascading Receipts and Receiving Transactions Express Receipts and Receiving Transactions Entering Express Receipts Defining Conversion Rate Types, Oracle General Ledger User's Guide Return Material Authorizations (RMAs) Unordered ReceiptsYou can receive items from a supplier when you do not have a corresponding purchase order but want to receive the items so you can track them on the system while you wait for a buyer to decide which purchase order to use. You can receive returned items from a customer that were issued on a sales order in Order Management while you find out from the sales representative which return material authorization (RMA) to use. First receive the items as Unordered Receipts in the Receipts window. You can create a new receipt or add to an existing receipt for the supplier or customer who shipped the unexpected items. Then perform a standard receipt for the unordered item shipment quantity. Use the Find Unordered Receipts window to find the receipts or RMAs that are available for matching. Then use the Match Unordered Receipts window to specify the purchase order or RMA number, release, line, and shipment schedule to which you want to match the unordered receipt. Purchasing restricts the list of possible matching purchase orders/releases as follows:
You can match only to approved shipments. If you cannot locate a valid matching document for your unordered receipt, you can modify and approve an existing purchase order/release or you can create and approve a new purchase order. You can then match to this new, approved shipment. For RMAs, you can ask the sales representative to create one in Order Management, and then you can match to the new RMA or RMA line. When you choose a shipment or RMA line, Purchasing performs receiving control checks of the quantity received tolerance and due date threshold. If the RCV: Print Receipt Traveler profile option is set to Yes, receipt travelers are printed automatically when you match unordered receipts. Related Topics Entering Unordered Receipts Matching Unordered Receipts Profile Options in Purchasing Return Material Authorizations (RMAs) Entering Unordered ReceiptsTo enter unordered receipts:
Related Topics Unordered Receipts Matching Unordered Receipts Return Material Authorizations (RMAs) Matching Unordered ReceiptsUse this window to match unordered receipts to purchase order shipments. To select unordered receipts for matching:
To match unordered receipts:
To display receipt header information:
To display receipt line information:
To display purchase order information:
Related Topics Unordered Receipts Return Material Authorizations (RMAs) Receiving TransactionsYou record inspections, deliveries, and material movements within receiving and inspection by entering receiving transactions. These transactions provide a history that allows you to track an item from its source to its destination. From the time of receipt, many transactions may be required to record the movement of an item through the receiving and inspection process. For example, after being received, an item can be transferred, inspected, and then delivered. To help you keep track of an item within receiving and inspection, these transactions are linked to each other. You can use the Receiving Transaction Summary (See: Finding Receiving Transactions (Summary)) to view an item's transaction history as if it were a family tree with parent and child transactions. A parent transaction can have one or more child transactions, but a child transaction has only one parent transaction. In the above example, the receipt transaction is the parent of the transfer transaction, while the transfer transaction is the child of the receipt transaction. Purchasing displays parent transaction information to help you determine the status of the item for which you are entering a transaction. For example, if you are about to transfer an item from Receiving Dock 1 to Inspection Area A, you should verify that the parent transaction's location is Receiving Dock 1. Purchasing also displays the parent transaction's unit of measure and available quantity. Available quantity is significant because you cannot enter a quantity for a current transaction that is greater than the parent transaction's available quantity. For example, if you have received 10, you can inspect only up to a quantity of 10. Purchasing also displays the inspection result for a parent transaction if the given material has been accepted or rejected as part of an inspection. For delivery transactions, you must enter lot/serial/locator information for controlled items. See: Lot Control, Oracle Inventory User's Guide. See: Serial Number Control, Oracle Inventory User's Guide. See: Defining Stock Locators, Oracle Inventory User's Guide. Search CriteriaThe first step in entering a new receiving transaction is to choose the receipt involved in this transaction. In the Find Receiving Transactions window (See: Finding Receiving Transactions), you can enter a variety of search criteria such as receipt number, current location, various item details, shipment number, purchase order number, and requisition number. Once you have specified search criteria, Purchasing displays the receipts (and previous transactions) in the Receiving Transactions window for which you can process transactions. Information for receipts is based on information from parent transactions that meet your search criteria. Express and Cascade TransactionsPurchasing offers two functions to facilitate transaction entry: Express and Cascade. In Express mode, you cannot modify default quantities, but you can record the delivery of many receipts at once. See: Express Receipts and Receiving Transactions. Cascade mode is applicable only for receipts for the same item. In cascade mode, Purchasing starts with the first receipt and enters deliveries for each subsequent receipt for this item until the cascade quantity is met. See: Cascading Receipts and Receiving Transactions. Receiving Transactions WindowYou enter all transfer and delivery transactions in the Receiving Transactions window. If you want to perform an inspection transaction, you can open the Inspections window to specify accepted and rejected quantities. See: Inspections. DeliveriesPurchasing ensures that you can record deliveries quickly and easily. If you know the purchase order number (or shipment number for internal transactions or RMA number for customer returns to your company), you can simply record the quantity delivered for the appropriate item. If you do not know the purchase order number, you can search using what you know, such as Receipt Number, Supplier, Packing Slip, Category, Item Number or Inspection Required. Purchasing automatically tracks the total quantity delivered to date for a particular receipt. You can deliver only as many items as you receive. Purchasing lets you easily correct any delivery information. Example Both Jane Tims and Juliet Cunningham submit a requisition for 50 chairs each. The buyer places both requisitions on one purchase order line and indicates that the items require receipt. You receive the 100 chairs and record the receipt in the Receipts window. You see that 50 chairs are for Jane Tims in Building 1, and the other 50 chairs are for Juliet Cunningham in Building 2. In the Transactions window, you deliver 50 chairs to each requestor and record the quantity delivered. Oracle QualityThere are two entry points to Oracle Quality from Purchasing if Oracle Quality is installed. Both entry points are in the Receiving Transactions window: the Enter Quality Results option in the Tools menu (or the Quality button on the menu bar) and the Inspect button. The Enter Quality Results menu option and button are available only if a quality collection plan or plans exist for the receiving transaction. When a mandatory collection plan exists for the receiving transaction, quality results data must be entered and saved before you can save your receiving transaction line information. (You optionally define a collection plan as mandatory when you create the collection plan in Oracle Quality. See also: Using Oracle Quality with Oracle Purchasing, Oracle Quality User's Guide and Purchasing Versus Quality Inspections, Oracle Quality User's Guide. You cannot perform data collection using Oracle Quality when you select the Express button in the Receiving Transactions window. For more information on Oracle Quality and the Inspect button, see: Inspections. See also: Entering Receiving Transactions. Inspection Electronic SignaturesOracle E-Records is used to provide FDA CFR 21 Part 11 compliance. If this feature is implemented, you can electronically capture signatures regarding inspection acceptance or rejection. See: 21 CFR Part 11 Compliance Finding Receiving Transactions (Summary)Use the Find Receiving Transactions (Summary) window to:
Use the Supplier and Internal tabbed region to search for Purchasing documents. If Order Management is installed, use the Customer tabbed region to search for customer return material authorizations (RMAs). To enter search criteria in the Supplier and Internal tabbed region:
To enter search criteria in the Customer tabbed region:
To further restrict the search:
Related Topics Using the Receiving Headers Summary Window Using the Receiving Transaction Summary Window Return Material Authorizations (RMAs) Using the Receiving Headers Summary WindowUse the Receiving Headers Summary folder window to:
To display receiving headers information:
Related Topics Finding Receiving Transactions Using the Receiving Transaction Summary Window Customizing the Presentation of Data in a Folder, Oracle Applications User's Guide Using the Receiving Transaction Summary WindowUse the Receipt Transaction Summary folder window to:
To display receiving transactions navigate to the Receiving Transaction Summary window:
To view transaction detail information:
To view receipt header detail information:
To view detail accounting lines:
Related Topics Finding Receiving Transactions Using the Receiving Headers Summary Window Customizing the Presentation of Data in a Folder, Oracle Applications User's Guide Return Material Authorizations (RMAs) Viewing Accounting LinesWhen you query a receiving transaction in Purchasing, you can choose to view the detail accounting lines for the queried transaction in the form of a balanced accounting entry (where debits equal credits). You can also choose to view the detail accounting as t-accounts. Use these features to see how a transaction will affect the account balances in your general ledger. To view accounting lines:
View Accounting WindowsThe first time you open the View Receiving Accounting window, the following information is displayed for the detailed accounting lines:
Credit and Debit are the credit and debit entries from your general ledger journal entries, stated in your functional currency. Entered Credit and Entered Debit are the credits and debits in the purchase order currency. When you select a detailed accounting line, the system displays the following information at the bottom of the View Receiving Accounting window:
Customizing the View Accounting WindowThe View Receiving Accounting window is a folder. You can easily customize the information that is displayed in the window. See: Customizing the Presentation of Data in a Folder, Oracle Applications User's Guide. When customizing the View Receiving Accounting window, you can hide the columns that normally appear in the window and you can choose to display any additional columns that are available. Following is a list of all the hidden columns that you can choose to display:
Related Topics Drilling Down to Purchasing from Oracle General Ledger Return Material Authorizations (RMAs) Using the Receipt Header Details WindowUse the Receipt Header Details window to:
To navigate to the Receipt Header Details window:
To return to the Receiving Transaction Summary window:
Related Topics Using the Receiving Transaction Summary Window Finding Transaction Status InformationUse the Find Transaction Status window to access the Transaction Status window. You can use this window to review pending transactions before they are processed by the Receiving Transaction Processor. Use the Supplier and Internal tabbed region to search against Purchasing documents. If Order Management is installed, use the Customer tabbed region to search against customer return material authorizations (RMAs). In addition to searching for receiving transactions created using the application, you can search for Receiving Open Interface (ROI) transactions that are at the pending or error status. After you find such transactions, you can use the Transaction Statuses window to resubmit the selected ROI transactions that are at the pending or error status. To enter search criteria in the Supplier and Internal tabbed region:
To enter search criteria in the Customer tabbed region:
To further restrict the search:
To clear existing search criteria:
Related Topics Viewing Transaction Status Information Return Material Authorizations (RMAs) Viewing Transaction Status InformationTo view transaction status information:
Resubmitting TransactionsUse the Resubmit option from the Tools menu to resubmit the selected Receiving Open Interface (ROI) transactions for Receiving Transaction Processor to process. Note that you cannot resubmit mobile transactions for processing. When you use the resubmit transactions feature, the following rules apply:
Cancelling TransactionsFor Return to Vendor (RTV) transactions, the application enables check boxes of all the lines. You can select the records and perform cancellation by navigating to the Cancel option in the Tools menu. For return to vendor transaction that you can cancel, the Resubmit option in the Tools menu will not be available. Note: Cancellation is visible only if the RCV: Track Shipments for Return to Vendors profile option is set to Yes. For more information about this profile option, see: Return to Vendor Transactions For non-RTV transactions, if you enable the check boxes for all Receiving Transactions Interface (RTI) transaction lines, then:
Deleting Pending or Error ROI TransactionsYou can delete the interface error transactions, if you have access to the Transaction Statuses window. However, you can delete pending or running transactions only if you have the authorization to delete such transactions. Your system administrator must set the P_ALLOW_DELETE form function parameter to Y to enable you to delete the pending or running transactions. If the P_ALLOW_DELETE parameter is set to Y, then the user can delete pending or running ROI transactions. Otherwise, users can delete only error ROI transactions. For more information, See: Function Security in Purchasing The following rules apply to the delete transactions feature: You cannot delete:
Finding Receiving TransactionsUse the Find Receiving Transactions window to find source documents for which you can enter receiving transactions. Use the Supplier and Internal tabbed region to search for Purchasing documents. If Order Management is installed, use the Customer tabbed region to search for customer return material authorizations (RMAs). To enter search criteria in the Supplier and Internal tabbed region:
To enter search criteria in the Customer tabbed region:
To further restrict the search:
To clear existing search criteria:
Related Topics Receiving Transactions Entering Receiving Transactions Return Material Authorizations (RMAs) Entering Receiving TransactionsUse the Receiving Transactions window to enter receiving transactions. Important: If Oracle Quality is installed and at least one qualified collection plan exists, both the Enter Quality Results option on the Tools menu and the Quality button on the button bar are enabled. Only collection plans that have been associated with the Receiving Transaction are qualified. Please note that when mandatory collection plans are used, quality results data must be entered and saved before you can save your receiving transaction line information. Data collection for Inspection Transaction collection plans have no bearing on whether the Enter Quality Results Tools menu option and the Quality button are enabled. See: Using Oracle Quality with Oracle Purchasing, Oracle Quality User's Guide and Purchasing Versus Quality Inspections, Oracle Quality User's Guide. To enter receiving transaction line information:
To enter receiving transaction detail information:
To view order information:
To view outside processing information:
To enter control number information:
To enter inspection information:
To enter quality results:
To view exchange rate information:
Related Topics Receiving Transactions Cascading Receipts and Receiving Transactions Express Receipts and Receiving Transactions Return Material Authorizations (RMAs) Drilling Down to Purchasing from Oracle General LedgerFrom General Ledger, you can drill down to subledger details from the Account Inquiry, Journal Entry Inquiry, or Enter Journals windows for journals that have specific journal sources assigned to them. For example, if a journal source is Purchasing, you can drill down to the transaction details in Oracle Purchasing. For instructions on accessing Purchasing subledger details from General Ledger, see: Drilling Down to Subledger Detail, Oracle General Ledger User's Guide. When you drill down from General Ledger, the Purchasing Receiving Accounting lines window will open. The first time you open this window, the following information will be displayed:
Credit and Debit are the credit and debit entries from your general ledger journal entries, stated in your functional currency. Entered Credit and Entered Debit are the credits and debits in the purchase order currency. When you select a detailed accounting line, the system displays the following information at the bottom of the window:
When you drill down from General Ledger, the Purchasing Receiving Accounting lines window will open. When you select a detailed accounting line, the system displays additional information at the bottom of the window. Note: The Credit and Debit fields are the credit and debit entries from your general ledger journal entries, stated in your functional currency. The Entered Credit and Entered Debit fields are the credits and debits in the purchase order currency. Drilling Down FurtherFrom the Purchasing Receiving Accounting lines window, you can drill down even further to view detail transactions or you can choose to view the underlying transaction accounting. To drill down to detail transactions or to view transaction accounting:
Customizing the Drilldown WindowThe drilldown window is a folder. You can easily customize the information that is displayed in the window, as described in the Oracle E-Business Suite User's Guide. The drilldown window is a folder. You can easily customize the information that is displayed in the window. See: Customizing the Presentation of Data in a Folder When customizing the drilldown window, you can hide the columns that normally appear in the window and you can choose to display any additional columns that are available. Related Topics T-Accounts, Oracle General Ledger User's Guide InspectionsPurchasing lets you inspect items you receive from suppliers or customers before internal delivery. You can inspect any item or set up certain items to require inspection. The buyer can use the Note to Receiver field when preparing the purchase order to indicate where items that require inspection should go. The inspector or requestor can record the inspection results in the Inspections window. See: Inspecting Received Items. You can review in the Receiving Transactions window what items require inspection, and the quantity accepted after inspection. If items require inspection, but the quantity accepted for the receipt is zero, then you know the items are still in inspection. Requestors can review the status of their requisitions in the Requisitions window. In the Purchase Orders window, you can view whether items require inspection and the quantities received and accepted. If you choose to let requestors inspect items, they can enter the results of their inspections and then record the quantity delivered in the Receiving Transactions window. If Oracle Quality is installed, you can inspect items through Quality, if the profile option QA: PO Inspection is set to Oracle Quality. (By default, it is set to Oracle Purchasing.) See: Profile Options (in Oracle Quality), Oracle Quality User's Guide. You cannot use Oracle Quality to inspect customer returns. You may also use Oracle E-Records to provide electronic signatures for inspections. See 21 CFR Part 11 Compliance. Example At the receiving dock, you receive a shipment of 200 glass vials that require inspection. You record receipt and send the items to inspection. As the inspector of the 200 glass vials, you accept 195 and reject 5. You send the 5 rejected glass vials back to the supplier and deliver the 195 glass vials to the requestor. In the Receiving Transactions window, Purchasing displays 195 in the Quantity Accepted field. This shows you how many items you can deliver to the requestors. Returns of Rejected GoodsPurchasing lets you identify returns to a supplier or customer. There may be many receipt numbers associated with a particular purchase order or RMA number. If, after inspection, you find damaged goods and reject these, you can send the goods back to Receiving to return to the supplier or customer. The receiving agent records the quantity returned to the supplier using the Receiving Returns window. See: Entering Returns. Example After inspecting 15 computer boards, you reject 5 boards and want to return them to the supplier. You can reference the purchase order on the receipt traveler that you attach to the board boxes. This number lets the receiving agent locate the receipt, and enter the quantity returned for this receipt. Your company has sold items to a customer that the customer has returned. Inspection shows that the items are not damaged as the customer claims. You return the items to the customer. You can reference the RMA on the receipt traveler that you attach to the items. This number lets the receiving agent locate the receipt, and enter the quantity returned for this receipt. Purchasing keeps an audit trail of returned items, so you can track returns to suppliers and customers and maintain accurate receipt information. Inspecting Received ItemsUse the Inspection Details window to enter inspection information for received items. Note: If Oracle Quality is installed, you can inspect items through Quality, if the profile option QA: PO Inspection is set to Oracle Quality. (By default, it is set to Oracle Purchasing.) See: Profile Options (in Oracle Quality), Oracle Quality User's Guide. To enter inspection information:
To cancel inspection entry:
To save your work:
If you want to enter more inspection results for a receipt after you've saved your work, requery the receiving transaction line using the Find Receiving Transactions window, and then enter more inspection results. ReturnsPurchasing allows you to perform returns to suppliers and returns to customers in the Receiving Returns window. Use the Receiving Returns window to return delivered items to receiving and to return received or delivered externally sourced items to the supplier if the purchase order has neither been cancelled nor final closed. For controlled items, you must specify lot numbers, serial numbers or locators, as appropriate. If the Quality module is installed, you can enter quality information. Use the Receiving Returns window to return items back to a customer. For example, a customer returns to your company a part that does not work properly. You receive and fix the part, then return the part to the customer.
When you are entering a return, the first step is to identify the purchase order or return material authorization (RMA) number and/or item that you want to return. You can choose among various selection criteria when searching for items in the Find Returns window. Use the Supplier and Internal tabbed region to search for receipts created against external suppliers. Use the Customer tabbed region to search for receipts created for customer returns to your company. You can return to the supplier or customer unordered receipts that have not been matched. To return items to receiving, enter the return quantity in the Receiving Returns window. If you originally performed a direct receipt, you must specify a Return To receiving location. Otherwise, Purchasing routes all returned items to the receiving location from which you delivered them. For Inventory (but not Expense or Shop Floor) deliveries, you can update the Return From subinventory. You can also optionally specify additional return information such as Reason Code and RMA number (the number your supplier issues to you to track your return to the supplier). To return items to the supplier or customer, enter the return quantity in the Receiving Returns window. Purchasing provides the source supplier or customer for the items. For Inventory (but not Expense or Shop Floor) deliveries, you can update the Return From subinventory. You can also optionally specify additional return information such as Reason Code and RMA number (the number your supplier issues to you to track your return to the supplier). When you return items to the supplier or customer, Purchasing creates both a Return To Receiving and a Return To Supplier transaction. Purchasing also reopens the associated purchase order for the return quantity by reducing the original receipt quantity. For customer returns, if you return the item back to the customer, Purchasing updates the RMA to reflect the returned quantity. You can automatically generate debit memos for Return To Supplier transactions once an invoice has been created. When you create the return make sure the Create Debit Memo option is selected. To enable this functionality, enable the supplier site as a Pay Site (or indicate an Alternate Pay Site) and select Create Debit Memo from RTS Transaction in the Supplier Sites window. See: Debit Memos. Related Topics Finding Returns Entering Returns Return to Vendor Transactions Finding ReturnsUse the Find Returns window to find source documents for which you can enter returns. Use the Supplier and Internal tabbed region to search for Purchasing documents. If Order Management is installed, use the Customer tabbed region to search for customer return material authorizations (RMAs). Note: You cannot enter returns for internal shipments (that is, shipments with a Source Type of Internal). To find source documents for Supplier and Internal returns:
To find source documents for Customer returns:
To further restrict the search:
To remove existing search criteria:
Related Topics Returns Entering Returns Return Material Authorizations (RMAs) Entering ReturnsUse the Receiving Returns window to enter returns against receipts, deliveries, transfers, acceptances, and rejections. Note: You cannot enter returns for internal shipments (that is, shipments with a Source Type of Internal). To enter returns:
To enter control number information:
To move to the Quality module:
Related Topics Returns Corrections Finding Returns Return Material Authorizations (RMAs) Debit Memos Return to Vendor TransactionsThe existing Returns functionality has been extended/enhanced to enable you to return goods/materials to suppliers and ship them back to the supplier location. To integrate the return to vendor functionality with Shipping Execution, Inventory and Export Compliance, the following modules are used:
The Return to Vendor process can be executed in one of the following three ways:
These return methods are described in detail in the following sections. Prerequisites The profile option RCV: Track Shipments for Return to Vendors must be set to Yes to enable the enhanced return to vendor feature. This option can be set at the Site or Responsibility levels in the System Profiles window. Please refer to the appendix Oracle Purchasing Profile Options and Profile Option Categories for more information on this profile. Performing Returns in the Receipt OrganizationTo return goods/material using the same organization that you created the original receipt in, follow the steps below: Receiving
Shipping Execution
To cancel return shipment lines
Performing Returns From an Organization Different from the Receipt OrganizationUsing e-Business Suite's multiple organization access capabilities, you can query for a receipt that belongs to an organization different from your current organization, provided your given responsibility has the relevant organization access. You can also return goods/materials from an organization that is different from the one the goods/material were received in. Such a situation, where the goods are returned from a different organization from the original one (where the goods were received), occurs frequently in most businesses. When you perform a return in an organization that is different from the organization the goods were received in, some points to be noted are:
Example of Performing Returns From an Organization Different from the Receipt Organization Suppose you have two inventory organizations: M1 and M2. A purchase order is raised with a supplier and the goods are received in M1. Now, the customer who bought these goods wants to return the goods to organization M2. To perform the return, navigate to the Receiving Returns window, using the appropriate Purchasing responsibility:
Performing Returns Without a Reference DocumentSometimes you may need to return a specific component to a supplier but you do not have a backing document for the receipt of the item [such as a tracking purchase order (PO) number]. This situation may arise, for example, if:
In these situations, you can create a new return shipment without a reference document.
Some considerations while performing Return to Vendor Transactions
CorrectionsUse the Receiving Corrections window to modify receiving transactions to correct errors. You can correct receiving transactions other than another Correction transaction or an internal shipment delivered to inventory. For controlled items, you must specify lot and/or serial numbers, as appropriate. For corrections to customer return transactions, the return material authorization (RMA) in Order Management is updated to reflect the new quantity. Note: You cannot perform a correction to a drop shipment purchase order receipt. When you are entering a correction, the first step is using the Find Corrections window to identify the transaction that you want to correct. See: Finding Corrections. You can enter positive or negative corrections to any receiving transaction. Purchasing allows you to enter correction quantities greater than the outstanding receiving supply quantity. You can also make corrections to quantities that you return to a supplier. For example, you receive 100 items, and you use a Return To Supplier transaction to return 10 items to the supplier because they were damaged. Then you realize that only 9 items were damaged. This means that, in the Corrections window, you must enter a correction of -1 for the Return to Supplier transaction. Purchasing moves the item from the supplier to your receiving supply. If you additionally want to move the item from your receiving supply to your on-hand supply, you must additionally enter a correction of +1 for the Return to Receiving transaction. The table below illustrates this process, using a correction of -1 and +1 as examples.
When you make corrections to a receipt created against an Advance Shipment Notice (ASN), your purchasing, in-transit, and inventory supplies are automatically updated. See: ASNs and Supply. Related Topics Returns Entering Returns Finding Corrections Entering Corrections Return Material Authorizations (RMAs) Finding CorrectionsUse the Find Corrections window to find source documents for which you can enter corrections. Use the Supplier and Internal tabbed region to search for Purchasing documents. If Order Management is installed, use the Customer tabbed region to search for customer return material authorizations (RMAs). Note: You can also make corrections to quantities that you return to a supplier. For instructions, see: Corrections. To find Supplier and Internal source documents for corrections:
To find Customer returns for corrections:
To further restrict the search:
To remove existing search criteria:
Related Topics Corrections Entering Corrections Return Material Authorizations (RMAs) Entering CorrectionsUse the Receiving Corrections window to record correction transactions against prior receiving transactions. To enter corrections:
To enter control number information:
To view exchange rate information:
To move to the Quality module:
Related Topics Returns Entering Returns Corrections Finding Corrections Return Material Authorizations (RMAs) Finding Intransit ShipmentsUse the Find Intransit Shipments window to find source documents for which you can enter shipment information. You can also use the Find Intransit Shipments window to view validated Advance Shipment Notices (ASNs). To find source documents for intransit shipments:
To remove existing search criteria:
Related Topics Managing Shipments Advanced Shipment Notices (ASNs) Managing ShipmentsUse the Manage Shipments window to view and update inventory intransit shipment information. Also use the Manage Shipments window to view or cancel Advance Shipment Notices (ASNs). You can view a wide variety of information about an inventory intransit shipment, including internal requisition information backing the intransit shipment. You can enter or change selected header information including packing slip and bill of lading numbers, the expected receipt date, the freight carrier, the ship-to location, and the number of containers. You can also enter or change some information at the shipment line level: the packing slip number, receipt routing, and reason code. For an ASN, you can also view a wide variety of information, including truck and container numbers. You can also cancel an ASN by choosing Cancel from the Tools menu. (The supplier can also send a Cancellation ASN.) See: Advanced Shipment Notices (ASNs). Note: Before you can use this window to view and update inventory intransit shipment information, you must transfer material between organizations that use intransit inventory. See: Transferring Between Organizations, Oracle Inventory User's Guide. To select shipments:
To manage shipments:
To cancel an Advanced Shipment Notice:
Using the Split Line WindowIf Oracle Yard Management System (YMS) is licensed and installed and the form function parameter P_ALLOW_YMS_UPDATE is set to Y, then in the Split Line window, you can:
To navigate to the Split Line window, select Split Line from the Tools menu. For information on how to set the form function parameter P_ALLOW_YMS_UPDATE to Y, see: Enable Users to Split Lines and Update Equipment Details, Function Security for Purchasing. In the Split Line window, you can update the equipment number and SCAC, only if:
In the Split Line window, you can split the ASN line, only if:
Control NumbersPurchasing uses three types of control numbers: lot numbers, serial numbers, and stock locators. Purchasing provides you the ability to assign lot and serial numbers to items as they are transacted to their destinations by direct receipt or delivery and to track these items by lot and serial number. You assign lot and serial numbers to items as you are entering individual deliveries or performing direct receipts. You can access the Lot and Serial Numbers window directly from each transaction that you enter, and assign lot and/or serial numbers to each unit of the item in the transaction. Stock Locators are used for deliveries to inventory destinations. Purchasing uses the locator controls defined in Inventory. Entering Lot NumbersIn the Lot Numbers window, there may or may not be existing lot number information corresponding to your transaction. If such information exists, you can pick the lot number that you want to assign to your receiving transaction. If you are entering a supplier receipt, you have to enter a lot number that has not been previously assigned to an item. If you are entering any other type of receiving transaction, you have to pick a lot number from the list of lot numbers that are valid for the given item. For example, if you enter an intransit receipt or a transfer, you cannot assign a completely new lot number, but rather you must choose the appropriate lot number that has been previously assigned to the item. Based on the lot number you enter, Purchasing automatically enters the expiration date if you defined shelf life control for the item and specified a number of shelf life days. If you defined the item by specifying lot control with shelf life control that is user definable, then you can enter an expiration date that is the same as or later than the current date. Purchasing displays the quantity of each lot number that is available for assignment, and you cannot assign more units to a lot number than are available. Entering Serial NumbersFor deliveries, you must enter serial number information if the item is under serial number control. Purchasing displays a running total of the number of units that have been assigned to serial numbers. There may be existing serial number information corresponding to the item in this transaction. For example, if you were receiving an item from intransit and the sending organization had assigned serial numbers to the item at the time of shipment, these numbers would be available in a list of values. On the other hand, if you were entering a supplier receipt, you would have to assign new serial numbers. You enter serial numbers by assigning a range of numbers for each item or lot quantity. Purchasing then assigns each unit of the item or lot quantity to a serial number within your selected range. When you enter a beginning serial number, Purchasing automatically defaults the ending serial number to the same value. You can override this default if you want to specify a range of serial numbers rather than just one serial number. Lot and Serial Numbers in Inter-organization TransfersWhen you perform an inter-organization transfer, the source and destination organization may have different lot/serial controls. Purchasing handles this situation as follows:
Entering Stock LocatorsWhen you enter a receiving transaction that will result in a delivery to an inventory destination, and when locator control is required for the organization/item/subinventory, Purchasing displays the Stock Locator flexfield during entry of the destination information in the Receipts, Receiving Transactions, Returns, and Corrections windows. Related Topics Lot Control, Oracle Inventory User's Guide Serial Number Control, Oracle Inventory User's Guide Defining Stock Locators, Oracle Inventory User's Guide Receiving ReportsPurchasing provides summary and detail reports on your receipts. You can produce receiving transaction reports by item, supplier, purchase order number, receipt number and/or receiving date range. Purchasing also provides summary and detail reports to help you analyze your suppliers' performance. You can produce supplier quality reports by buyer, supplier, and item. You can use the receiving inspection register to review your inspections by receipt. Use the Submit Requests window to run Receiving reports. See: Concurrent Processing, Oracle E-Business Suite Setup Guide. Printing an Expected Receipts ReportPurchasing helps you organize your work by generating an Expected Receipts Report using the setup options you specify. You can use setup options such as Ship-To Location, Promised Dates, Category, and Item Number. For example, you can review all expected computer equipment receipts, or you can review all receipts for the next two days. Example You want to print an Expected Receipts Report for the current week. You are primarily interested in the furniture receipts for the week, so you specify a date range for the current week and the purchasing category Furniture in the Category field. See: Expected Receipts Report. Using Receipt TravelersPurchasing makes it easy to route goods in your organization by letting you print a receipt traveler that you can place on the goods. You can use the Submit Requests window to print as many travelers as you need. See: Concurrent Processing, Oracle E-Business Suite Setup Guide. Example You receive 5 personal computers and you want to show the final destination for each. In the Submit Requests window, you can generate a Receipt Traveler for each box. See: Receipt Traveler. Important: If the RCV: Print Receipt Traveler profile option is set to Yes, Purchasing automatically prints the Receipt Traveler when you perform a standard or direct receipt and when you match unordered receipts. Related Topics Profile Options in Purchasing Submitting a Request, Oracle Applications System Administrator's Guide Overview of Receipt AccountingInventory AccrualsInventory and Purchasing provide you with visibility and control of your accrued liabilities for inventory items. Purchasing automatically records the accrued liability for your inventory items at the time of receipt as perpetual accruals. This transaction is automatically recorded in your general ledger at the time of receipt (unless you specified otherwise when setting up periodic costing). The inventory expense is recorded at delivery if you use Standard Delivery and at receipt if you use Direct Delivery. You have options to determine whether Purchasing and Inventory reverse encumbrances. The option used is dependent on how you compare encumbrance to budget balances in inventory for your organization. Expense Period-End AccrualsPurchasing optionally accrues uninvoiced receipts of non-inventory items when you close a period. You can choose which uninvoiced receipts are accrued. At period end, Purchasing automatically creates a balanced journal entry for each uninvoiced receipt. Purchasing creates a reversing entry for the encumbered amount corresponding to the expense while creating an accrual entry for the receipt in the general ledger if you are using encumbrance at your site. Important: When using Cash Basis Accounting, you will not normally run the Receipt Accrual - Period End process. However, you must use the Purchasing Options window and set the Accrue Expense Items flag to Period End. See: Receipt Accruals - Period End Process. Expense Perpetual AccrualsPurchasing optionally provides you with the ability to accrue non-inventory liabilities at the time of receipt. If you choose at time of receipt, Purchasing records an accrued liability and charges your receiving inspection account for each non-inventory receipt. This transaction is automatically recorded in your general ledger at the time of receipt. Purchasing creates a reversing entry for the encumbered amount at the time you deliver the goods to the final inventory or expense destination. When an invoice is matched to a purchase order and approved in Payables, it is not necessary for Payables to record an encumbrance for the expense. However, Payables will record an encumbrance for invoice price variance or exchange rate variance, if the variance exists. Purchase Price VariancePurchasing and Inventory provide you with visibility and control of your purchase price variances. When you use standard costing, Purchasing and Inventory automatically calculate and record purchase price variances as you receive your inventory items into inventory. If desired, Purchasing and Inventory automatically calculate and record purchase price variances for your outside processing receipts into work in process. You can use the Purchase Price Variance Report to review the accuracy of the standard costs for your purchased items and services. See: Purchase Price Variance Report. Invoice Price Variance (IPV) and Exchange Rate VariancePurchasing and Inventory provide you with visibility and control of your invoice price and exchange rate variances. When Payables accounts for invoices, it automatically creates accounting entries for price and exchange rate variances. You can use the Invoice Price Variance Report to review the accuracy of your purchase order prices. See: Invoice Price Variance Report. Foreign CurrenciesIf the purchase order uses a foreign currency, Purchasing converts the purchase order price to the inventory functional currency. Inventory uses this converted value for receiving accounting purposes. Payables allows you to record exchange rate invoice variance to separate accounts. Nonrecoverable TaxIf you use nonrecoverable or partially recoverable tax, the nonrecoverable tax amount is included in your period-end or perpetual accrual accounting. Nonrecoverable tax is also included in the invoice and exchange rate variances. Changing the exchange rate on the receipt may affect the nonrecoverable tax amount. See: Tax Inofrmation in Purchasing. See: Entering Receipt Lines. Accrual Reconciliation and Write-OffPurchasing and Inventory provide you with a complete reconciliation report of all of your accounts payable accrual transactions. You can quickly identify any mismatched items and write-off accrual transactions from your receiving, accounts payable, inventory, and work in process subledgers. See: Reconciling A/P Accrual Accounts Balance. Expense Accrual ReportingYou can use the Uninvoiced Receipts Report to analyze your uninvoiced receipt liabilities for non-inventory purchases when you create accrual entries for them in your general ledger. You can control the amount of expenses you accrue by supplier and purchasing category. You can obtain detailed information about the purchase order receipts you accrued during your accounting period. See: Uninvoiced Receipts Report. Period-End Accruals and EncumbranceFor period-end accruals when using encumbrances, Purchasing creates a reversing entry for the encumbered amount corresponding to an expense while creating an accrual entry for the receipt in the general ledger. When you accrue your receipts, Purchasing ensures that you do not duplicate entries for the period. At the beginning of the following period, you reverse the accrual entry for the expense and recreate the encumbrance entry you reversed in the previous period using General Ledger. See: Receipt Accruals - Period End Process. If you use nonrecoverable or partially recoverable tax, the nonrecoverable tax amount is included in your encumbrances. Inventory and Perpetual Expense Accruals and EncumbranceFor perpetual expense and inventory accruals, Purchasing and Inventory create a reversing entry for the encumbered amount at the time you deliver the goods to the final inventory or expense destination. When an invoice is matched to a purchase order and approved in Payables, it is not necessary for Payables to record an encumbrance for the expense. However, Payables will record an encumbrance for invoice price variance or exchange rate variance, if the variance exists. If you use nonrecoverable or partially recoverable tax, the nonrecoverable tax amount is included in your encumbrances. Related Topics Setting Up Inventory Accruals Accrual Process for Perpetual Accruals Monitoring Price variances Reconciling A/P Accrual Accounts Balance Accrual Process for Period End Accruals Identifying Journal Entry Batches in General Ledger Setting Up Inventory AccrualsIf you use Purchasing and Inventory together, use the following steps to implement perpetual accruals for inventory item purchases: Defining Expense Accrual OptionYou need to specify whether you want to use period-end or perpetual accruals for your expense destination receipts. Set the Accrue Expense Items option in the Purchasing Options window to At Receipt if you want to accrue your expense receipts perpetually. Specify Period End if you want to accrue your receipts at period end. See: Defining Accrual Options. Defining Default AccountsYou need to define the following accounts before entering transactions in Purchasing and Inventory. Receiving AccountEnter the general ledger account to record the current balance of material in receiving and inspection. Use the Define Organization or Receiving Options window to set up this account. See: Defining Receiving Options. Inventory A/P Accrual AccountEnter a general ledger account to accumulate the inventory accounts payable accrual for this organization. This is the account used by Purchasing to accrue your payable liability when you receive your items. This account represents your uninvoiced receipts and is usually part of your accounts payable liabilities in the balance sheet. Payables relieves this account when the invoice is matched and approved. See: Defining Other Account Parameters, Oracle Inventory User's Guide. Expense A/P Accrual AccountEnter a general ledger account to accumulate the expense accounts payable accrual for your purchasing installation. This is the account used by Purchasing to accrue your accounts payable liability for expense items at time of receipt when your Expense Accrual Option is At Receipt, or at period-end when your Expense Accrual Option is Period End. This account represents your uninvoiced receipts and is usually part of your accounts payable liabilities in the balance sheet. Use the Purchasing Options window to set up this account. See: Defining Accrual Options. Purchase Price Variance AccountEnter a general ledger account to accumulate purchase price variance for this organization. The purchase price variance account is usually an expense account. This is the variance that you record at the time you receive an item in inventory, and is the difference between the purchase order cost and an item's standard cost. Purchasing calculates purchase price variance as: PPV = (PO unit price - standard unit cost) quantity received Note: Cost Management includes nonrecoverable tax with the PO unit price if tax and a recovery rate are set up for the item. If the purchase order is in a foreign currency, the purchase price variance is calculated using the exchange rate from the receipt if the Invoice Match Option in the purchase order Shipments window is Receipt and from the purchase order if the Invoice Match Option is Purchase Order. Purchase price variance is not used for average costing. Use the Organization Parameters window to set this account. See: Inter-Organization Transfer Accounts, Oracle Inventory User's Guide. Invoice Price Variance AccountEnter a general ledger account to accumulate invoice price variance for this organization. This is usually an expense account. Invoice price variance is the difference between the purchase order price for an inventory item and the actual invoice price multiplied by the quantity invoiced: Invoice Quantity x (Invoice Price - PO Price) x Invoice Exchange Rate. Purchasing uses this account on the PO distribution when the requisition or purchase order is created. When Payables creates accounting entries for the invoice, it uses the invoice price variance account from the purchase order to record invoice price variance entries. Use the Organization Parameters window to set this account. See: Inter-Organization Transfer Accounts, Oracle Inventory User's Guide. Exchange Rate Gain or Loss AccountsEnter general ledger accounts to accumulate exchange rate gains or losses for this organization. These are usually expense accounts. Exchange rate gain or loss accounts are used to record the difference between the exchange rate used for the purchase order and the exchange rate used for the invoice. The exchange rate is taken from the purchase order only if the Invoice Match Option in the purchase order Shipments window is Purchase Order. If the Invoice Match Option is Receipt, the exchange rate is taken from the receipt. These accounts can also be used in Payables to record gains and losses at payment time and clearing time. Use the Accounting region of the Financials Options window to set up these accounts. See: Defining Financials Options, Oracle Payables User's Guide. Using the Account Generator to build accountsIn addition to the standard default accounts listed above, you can use the Account Generator to predefine a set of rules that allow Purchasing to build the following accounts for each purchase order distribution automatically:
See: Using the Account Generator in Oracle Purchasing. Setting Up Your Period End DateFor the accrual report to balance to the general ledger, the last transaction (or accounting) date of each fiscal period has to be the same in Inventory, Purchasing, and Payables. Creating Purchase Orders for Inventory ItemsSome of the purchase orders you create are for items you want to move directly into your inventories. Some other purchase orders are for items you simply want to expense. Purchasing ensures that you charge all inventory items you purchase to the Inventory A/P accrual account for the receiving organization. Each time you enter an item on a purchase order, Purchasing defaults the Inventory A/P accrual account corresponding to the organization you are ordering this item for on your distributions. You cannot override the distribution accrual account. Purchasing also ensures that you use the correct invoice price variance account for the receiving organization. Each time you enter an item on a purchase order, Purchasing defaults the invoice price variance account corresponding to the organization you are ordering this item for on your distributions. You cannot override the distribution invoice variance account. Inventory Funds Checking MethodsOne way in which you can budget and funds check the inventory purchases you make for a given subinventory is by setting up an encumbrance (i.e. budget) account for the subinventory, and not reversing the encumbrance on receipt/delivery. This way, the encumbrance will accumulate as an actual and can be compared with the account budget for actual purchases to budget analysis. You cannot use the subinventory asset account in the funds available calculation (FA = Budget - Enc - Actuals), because this account will only contain the current value of the subinventory or the net of received and delivered items currently in the subinventory, and will not track to the accumulated purchases for the subinventory. To use this method of funds checking, you must set the Reverse Encumbrance flag in the Organization Parameters window to No. See: Inter-Organization Transfer Accounts, Oracle Inventory User's Guide. An alternative method of funds checking inventory purchases is by setting up a summary account and performing a funds check against that summary account. To provide an accurate picture of the funds available, you need to take into account:
Funds available = Budget less amount on open commitments/obligations (either for inventory, or for expense accounts within the department) less current inventory value less value of material 'expensed' to accounts with the department The following example illustrates some of the transactions and their impact on the funds available:
If you are using Period End Accruals, the encumbrance reversals are created with the accrual entries for the month end. You should reverse these journal entries in the beginning of the next period. If you are accruing At Receipt, the delivery transaction reverses the encumbrances (and creates the debit to the charge account and the credit to the receiving/inspection account). Note: A direct receipt in purchasing performs both the debit and credit transactions. Accrual Process for Perpetual AccrualsUse perpetual accruals for expense purchases when you want to record uninvoiced receipt liabilities immediately upon receipt of goods. Receipts for inventory purchases are always accrued upon receipt. Other key points of perpetual accruals include:
Purchase Order Receipt to Receiving InspectionWhen you receive material from a supplier into receiving inspection, Purchasing uses the quantity received; the purchase order price; nonrecoverable tax if any; and, if the purchase order is in a foreign currency, exchange rate, to update the accrual and the receiving inspection account. (If the purchase order is in a foreign currency, the exchange rate comes from the receipt if the Invoice Match Option in the purchase order Shipments window is Receipt and from the purchase order if the Invoice Match Option is Purchase Order.) The accounting entries for inventory receipts are:
The accounting entries for expense destination receipts are:
Important: For clarity, the accounting entries in this section refer to the Inventory A/P Accrual Account and the Expense A/P Accrual Account. These are the accounts you typically use as your purchase order distribution accrual accounts for inventory and expense destinations. You can use the Account Generator to define the business rules you want Purchasing to use to determine the actual purchase order distribution accrual account. Purchasing uses the accrual account on the purchase order distribution for all receipt accrual entries. For expense destinations, the PO distribution accrual account is the Expense A/P Accrual Account set in the Purchasing Options window. For inventory destinations, the purchase order distribution accrual account is the Inventory A/P accrual account for the receiving organization. The accrual accounts are the liability accounts that offset the material and expense charge accounts. They represent all inventory and expense receipts not matched in Payables. Delivery From Receiving Inspection to InventoryWith the Receiving Transactions window, you can move material from receiving inspection to inventory. See: Receiving Transactions. For standard costing, when you enter a delivery transaction in Purchasing and move the items to inventory, Inventory generates a purchase price variance transaction. Inventory books this transaction as a period expense for the current accounting period. If the standard cost is greater than the purchase order price, then the purchase price variance is favorable. Inventory records the expense as a credit (negative expense). If the standard cost is less than the purchase order price, then the variance is unfavorable. Inventory records the expense as a debit (positive expense). For average costing, when you enter a delivery transaction in Purchasing, the system recalculates the average cost for the inventory organization with the incoming purchase order value. You do not have any purchase price variance for average costing. For periodic costing, when you enter a delivery transaction in Purchasing, the system recalculates the periodic average cost for the period based on the periodic acquisition cost. See: Processing Periodic Acquisition Costs, Oracle Cost Management User's Guide. Inventory uses the quantity; the purchase order price; nonrecoverable tax if any; and, if the purchase order is in a foreign currency, exchange rate, of the delivered item to update the receiving inspection account and the quantity. Inventory uses the standard cost of the delivered item to update the subinventory balances. The standard cost is in the functional currency. The accounting entries are:
Delivery From Receiving Inspection to Expense DestinationsWith the Receiving Transactions window, you can also move material from receiving inspection to expense destinations. See: Receiving Transactions. When you enter a delivery transaction in Purchasing and move the items to an expense location, Purchasing uses the transaction quantity; the purchase order price; nonrecoverable tax if any; and, if the purchase order is in a foreign currency, exchange rate, of the delivered item to update the receiving inspection and expense charge account. (If the purchase order is in a foreign currency, the exchange rate comes from the receipt if the Invoice Match Option in the purchase order Shipments window is Receipt and from the purchase order if the Invoice Match Option is Purchase Order.) The accounting entries are:
Purchase Order Receipt to InventoryYou can use the Receipts window to receive material directly from a supplier to inventory. See: Managing Receipts. Please note that this section addresses inventory destinations only. When you receive material from a supplier directly to inventory, Purchasing and Inventory perform the receipt and delivery transactions in one step. Purchasing uses the quantity received; the purchase order price; nonrecoverable tax if any; and, if the purchase order is in a foreign currency, exchange rate, to update the accrual and the receiving inspection account. (If the purchase order is in a foreign currency, the exchange rate comes from the receipt if the Invoice Match Option in the purchase order Shipments window is Receipt and from the purchase order if the Invoice Match Option is Purchase Order.) The accounting entries are:
Inventory uses the quantity and standard cost of the received item to update the receiving inspection and subinventory balances. The accounting entries are:
If you use average costing, the system recalculates the average cost at receipt, and you do not have any purchase price variance. The Inventory A/P Accrual account is the liability account that offsets the material accounts, and represents all inventory receipts not matched in Payables. Purchase Order Receipt to Expense DestinationsYou can use the Receipts window to receive material directly from a supplier to the expense destination. See: Managing Receipts. Please note this section addresses expense destinations only. When you receive material from a supplier directly to expense destinations, Purchasing performs the receipt and delivery transactions in one step. Purchasing uses the quantity received; the purchase order price; nonrecoverable tax if any; and, if the purchase order is in a foreign currency, exchange rate, to update the accrual and the receiving inspection account. (If the purchase order is in a foreign currency, the exchange rate comes from the receipt if the Invoice Match Option in the purchase order Shipments window is Receipt and from the purchase order if the Invoice Match Option is Purchase Order.) The accounting entries are:
Purchasing uses the quantity received; the purchase order price; nonrecoverable tax if any; and, if the purchase order is in a foreign currency, exchange rate, to update the receiving inspection and expense accounts. (If the purchase order is in a foreign currency, the exchange rate comes from the receipt if the Invoice Match Option in the purchase order Shipments window is Receipt and from the purchase order if the Invoice Match Option is Purchase Order.) The accounting entries are:
Match, Approve, and Create Accounting Entries for an InvoiceIn Payables, when you are matching an invoice to a purchasing document, if the Invoice Match Option in the purchase order Shipments window is Purchase Order, then you match each invoice distribution to a purchase order distribution. If the Invoice Match Option is Receipt, then you match each invoice distribution to a purchase order distribution for the received transaction. You can set up Payables to ensure that you pay only for the quantity you received. If you accrue at receipt, and if you use encumbrance, then during the Payables Approval process, Payables makes any encumbrance adjustments for price and exchange rate variances, including nonrecoverable tax, between the invoice and the purchase order (or receipt, if the invoice is matched to a receipt). Also, if your encumbrance types are different for purchase orders and invoices, then Payables creates appropriate entries. For details on how Payables calculates variance amounts, see: Invoice Variances, Oracle Payables User's Guide. To see the accounts that Payables uses to record the variances, see: Variance Accounts, Oracle Payables User's Guide When Payables records the accounting entries for the invoice, any variances are recorded as actuals and the encumbrances are reversed. Payables then credits the Liability account for the full amount of the invoice, and debits the accrual account for the remaining amount (invoice price - invoice price variance - exchange rate variance). Important: Normally, you charge the original expense account for any invoice price variances. Purchasing uses the Account Generator to set your purchase order distribution variance account to be the same as your purchase order charge account. If you want to record your invoice price variances to a separate account, use the Account Generator to define the business rules you use to determine the correct invoice price variance account. Invoice Exchange Rate VariancesNote that Purchasing uses the functional currency for your ledger in all receiving accounting entries. Purchasing converts foreign currency purchase order prices to the functional currency using the currency conversion rate from the purchase order. Payables uses the currency and the conversion rate of the invoice when it creates accounting entries for the invoice. If the conversion rate differs between the purchase order (or the receipt, if the Invoice Match Option in the purchase order Shipments window is Receipt) and the invoice, then the conversion difference is recorded as an Exchange Rate Variance. Separate accounts are defined for exchange rate gains and losses, which record currency gains and losses within Payables, for example, between invoice time and payment time. Return to Supplier From ReceivingYou use the Returns window to return material from receiving inspection or from inventory to a supplier. If you use receiving inspection and you have delivered the material into inventory, you must first return the goods to receiving before you can return to your supplier. For a return from inspection, Purchasing decreases the receiving inspection balance, and reverses the accounting entry created for the original receipt. See: Returns. Return To Supplier From Inventory or Expense DestinationsWhen you do not use receiving inspection, the return to supplier transaction updates the same accounts as the direct receipt to the inventory or expense destination, with reverse transaction amounts. Period-End Reconciliation TasksWhen you use perpetual inventories, you should balance your inventory accounts to your inventory value report. You should also review the general ledger journal transactions for inventory Purchase Price Variance and A/P Accrual Accounts. You should look for potential problems or errors such as transactions charged to the wrong account and duplicate transactions. This process is called the Inventory Reconciliation and Period Close Review. Purchasing and Inventory provide you with a set of reports you can use to reconcile your transactions with your general ledger account balances quickly and easily. Period-End ChecklistBefore reconciling your transactions with your general ledger account balances, you should perform the following steps:
Monitoring Price VariancesPurchasing provides you with reports you can use to review the purchase and invoice price variances. You should run the Purchase Price Variance Report weekly to review the accuracy of standard costs and purchase price variance. The Purchase Price Variance Report is also a good indicator of buyer's performance. However, you should make sure to include in your analysis any fluctuation of market prices beyond buyer control or changes in standard costs. At the end of a period, you should run the Purchase Price Variance Report for the entire period. See: Purchase Price Variance Report. You should run the Invoice Price Variance Report monthly to review the accuracy of standard costs and purchase order prices. The Invoice Price Variance Report is also a good indicator of buyers' performance. However, you should make sure to include in your analysis any pricing fluctuations beyond buyer control. You can sort the Invoice Price Variance Report by Category or Supplier, and you can restrict your report to invoice price variances for a specific Category, Supplier, or Period Name. At the end of a period, you should run the Invoice Price Variance Report for this period. Identify the invoice price variance for all purchase orders charged to the Inventory A/P Accrual Account and compare it with the balance of the Invoice Price Variance account in your general ledger. See: Invoice Price Variance Report. Reconciling AP Accrual Accounts BalanceAt any given time, the balance of the AP (Accounts Payable) accrual accounts can account for the following transactions:
You need to analyze the balance of the AP accrual accounts, distinguish accrued receipts from invoice price variances, and identify errors. Analyzing the AP Accrual Account BalanceYou need to monitor potential problems with purchasing and receiving activities that can affect the accuracy of your AP accrual accounts. You can use the Accrual Reconciliation Report to identify the following problems in receiving, purchasing, inventory, work in process, or accounts payable transactions:
Using the Accrual Reconciliation ReportsUse the accrual reconciliation reports to analyze the balance of the AP accrual accounts. To submit this report, you must have Oracle Purchasing and Payables installed. You can accrue both expense and inventory purchases as you receive them. When this happens, you temporarily record an accounts payable liability to your Expense or Inventory AP accrual accounts. When Oracle Payables creates accounting entries for the invoice, Payables clears the AP accrual accounts and records the liability from the supplier site. There are three accrual reconciliation reports:
Typically, you run the accrual reconciliation reports at month end. After you have entered your receipt transactions and matched your invoices, you can run the accrual reconciliation reports for any transaction date range and identify any differences between your PO Receipts and AP Invoices. The reports display any miscellaneous transactions recorded in error to your accrual accounts. These miscellaneous transactions or transactions unrelated to purchase order receipts may be from Payables, Inventory, or Work in Process (depending on your installation). After you have researched the reported accrual balances, you can use the Accrual Write-Off form to indicate which entries you wish to remove and write off from this report. And, after you have written off these entries, you can use the Accrual Write-Off Report as supporting detail for your manual journal entry. Resolving Quantity DifferencesThe accrual reconciliation reports let you easily identify quantity differences (i.e., when the quantity received for a purchase order shipment is smaller than the quantity invoiced). Such differences leave residual balances that never clear from the AP accrual accounts. You should investigate the cause of these differences and take corrective actions before closing your period. Common causes of quantity differences include late inventory receipts, incorrect receipt quantities, and supplier overbilling. To correct late receipts, ensure that receivers enter all receipts into inventory. To correct receipt quantities, enter receipt corrections. To correct overbilling errors, follow your standard procedure for supplier debit memos to clear the difference. Resolving Price DifferencesThe accrual reconciliation reports lets you determine how much you should have paid and whether the PO or invoice is correct. Such differences leave residual balances that never clear from the AP accrual accounts. You should investigate the cause of these differences and take corrective actions before closing your period. Accrual Process for Period-End AccrualsKey points for accruing expense purchases at period-end include:
Receiving TransactionsPurchasing does not record any accounting entries for expense during a receiving transaction if you use period-end accruals. You record all of your uninvoiced liabilities at month end using the Receipt Accruals - Period-End process. See: Receipt Accruals - Period End Process. Receipts Accruals-Period EndUse the Receipt Accruals - Period End process to create period-end accruals for your uninvoiced receipts for expense distributions. Purchasing creates an accrual journal entry in your general ledger for each expense distribution having uninvoiced receipt you choose using this form. If you use encumbrance or budgetary control, Purchasing reverses your encumbrance entry when creating the corresponding accrual entry. Purchasing never accrues an uninvoiced receipt twice. Each time you create accrual entries for a specific purchase order distribution, Purchasing marks this purchase order distribution as accrued and ignores it the next time you run the Receipt Accrual - Period-End process. Purchasing creates accrual entries only up to the quantity the supplier did not invoice for partially invoiced receipts. Purchasing creates the following accounting entries for each distribution you accrue using the Receipt Accruals - Period-End process:
As soon as you open the next period, Purchasing reverses the accrual entries using the following accounting entries. The Complete Multiperiod Accounting program reverses the actual entries on the first day of the next period.
Note: Purchasing adds nonrecoverable tax, if any, to the unit price and includes the exchange rate if the purchase order is in a foreign currency. The exchange rate comes from the receipt if the Invoice Match Option in the purchase order Shipments window is Receipt, from the purchase order if the Invoice Match Option is Purchase Order. Match, Approve, and Create Accounting Entries for an InvoiceWhen you enter an invoice in Payables, you match each invoice distribution to a specific purchase order distribution or to a purchase order distribution for a receipt transaction in Purchasing. You can set up Payables to ensure that you pay only for the quantity you received. If you accrue your uninvoiced receipts at period-end, Payables records the expense transactions part of the accounting transactions. Important: Normally, you charge the original expense account for any invoice price variances, so your PO distribution variance account is the same as the PO distribution charge account. You do not record invoice price variances for expense purchases. Purchasing uses the Account Generator to set your purchase order distribution variance account to be the same as your purchase order charge account. If you want to record your invoice price variances to a separate account, use the Account Generator to define the business rules you use to determine the correct invoice price variance account. Complete Period TransactionsIf you use encumbrance or budgetary control, Purchasing creates encumbrance journal entries in your general ledger each time you approve a purchase order. Similar to accrual journal entries, encumbrance journal entries recognize a liability towards your supplier before any invoicing transactions occur. Unlike accrual journal entries, encumbrance journal entries are not actual transactions. General Ledger tracks actual and encumbrance journal entries and balances separately. Period-End ChecklistPurchasing provides you with complete flexibility and control for your period-end accruals. You can use the Uninvoiced Receipts Report to analyze your uninvoiced non-inventory receipts before you accrue these receipts. You can then use the Receipt Accruals - Period-End process as many times as you want to generate accrual entries for the vendor or category you choose. For your period-end reconciliation, you should perform the following steps:
Identifying Journal Entry Batches in General LedgerPurchasing creates accrual journal entries in your general ledger when you accrue receipts. If you use encumbrance, Purchasing also creates encumbrance reversal journal entries corresponding to the receipts you accrued. Purchasing automatically names journal entry batches, headers, and lines for you. The names Purchasing uses to create batches are the following: Period-End AccrualsPurchasing creates one batch each time you run the Receipt Accruals - Period-End process. Purchasing creates one header for each purchase order you accrue. See: Receipt Accruals - Period End Process. Journal Entry Batches
Journal Entry Headers
Purchasing creates two types of journal entry lines for each accrued receipt:
Purchasing creates one line for each purchase order distribution you accrued on the purchase order. Purchasing charges each line to the charge account on the purchase order distribution. Purchasing computes the accrual amount by prorating the quantity accrued for the purchase order shipment of the distribution to the quantity ordered on the distribution. Purchasing creates one journal entry line charged to the PO distribution accrual account (normally the expense A/P accrual account). This line corresponds to the amount accrued for a purchase order. The amount accrued for a purchase order equals the sum of all uninvoiced receipts for this purchase order multiplied by the price for the corresponding purchase order shipments. The accrued receipt journal entry line balances all the distribution journal entry lines. Distribution Journal Entry Lines
Accrued Receipt Journal Entry Lines
Encumbrance ReversalPurchasing creates one batch each time you use the Receipt Accruals - Period-End process if you use encumbrance. Note that Encumbrance Journal Entry Batches are unbalanced in General Ledger. General Ledger automatically offsets the Reserve for Encumbrance account with the balance of your encumbrance batch. You set up your Reserve for Encumbrance account when defining your ledgers. See: Defining Ledgers, Oracle General Ledger User's Guide. Purchasing creates one header for each purchase order you accrue. Journal Entry Batches
Journal Entry Headers
Purchasing creates one line for each purchase order distribution you accrued on the purchase order. Purchasing charges each line to the account on the purchase order distribution. Purchasing computes the line amount by prorating the quantity accrued for the purchase order shipment of the distribution to the quantity ordered on the distribution. Distribution Journal Entry Lines
Accrual Write OffIf you choose the Perpetual Accrual Method within Purchasing, Purchasing records an accounts payable liability to an AP accrual account for goods received but not invoiced. When Payables matches and approves the invoice for the received goods, Payables clears the accounts payable accrual account and records the actual liability amount to the invoice accounts payable liability account. You might want to reconcile those transactions that leave some balance (liability) in accrual accounts. This can be done with accrual reconciliation process. The following flow diagram illustrates the flow for the accrual reconciliation and the accrual write off process. After you have entered your receipt transactions, matched and approved your accounts payable (AP) invoices, you will need to run the accounting process that creates the accounting for these transactions in the final mode and subsequently transfer these transactions to the general ledger. You can then begin the accrual reconciliation process by running the Accrual Reconciliation Load program. This program is used to populate the accrual reconciliation table with all the necessary transaction data for you to perform the reconciliation process. The load program can be run for an operating unit incrementally. The program requires the two parameters from date and to date. These two dates represent the transaction dates that are used to fetch the transaction information from the transaction tables. All the affected purchase order (PO) distributions (in the case of AP/PO transactions and individual transactions in the case of miscellaneous transactions) will be deleted first and the transaction information for these distributions are loaded into the accrual reconciliation tables. See: Accrual Reconciliation Load Next you would run the Summary Accrual Reconciliation report to identify any differences between your Oracle Purchasing (PO) receipts and Oracle Payables (AP) invoices. This report shows which accounts have balances in them provides a partial breakdown of the balance source. You can see whether related AP and PO transactions and/or miscellaneous AP and Oracle Inventory transactions are contributing to the balance. Furthermore, the report shows the amount of write-offs already performed against the accrual account. See: Summary Accrual Reconciliation Report. In addition, to aid in your analysis you can run the AP and PO Accrual Reconciliation Report and Miscellaneous Accrual Reconciliation Report. Each of the three reports can be run independently of each other as well as independent of the load program once the load program has been run and the data in the accrual reconciliation load tables is current. The AP and PO Accrual Reconciliation Report provides a transactional breakdown of each accrual account with a net balance greater than zero in a summarized or full transaction details version. In summarized mode, for each accrual account, only the distribution information and PO, AP, WO (Write-Off) and Total Balances are displayed. For detailed mode, the individual transaction details for each distribution are also shown. You can also see the age of the distribution on this report. The report is first grouped by accrual account, then by aging bucket and then by purchase order distribution ID. Aging bucket is calculated depending on user specified value of “Aging period days” while submitting the report. Transactions are grouped according to their age into aging buckets. See: AP and PO Accrual Reconciliation Report. The Miscellaneous Accrual Reconciliation Report provides reporting of all the miscellaneous AP (not matched to PO or PO receipts) and Oracle Inventory transactions hitting accrual accounts. The report is first grouped by accrual account, then by each accrual code that hits the specific accrual account and then by purchase order distribution id. See: Miscellaneous Accrual Reconciliation Report After you have researched the reported accrual balances, you can use the AP and PO Accrual Write-Offs window to indicate which AP and PO transactions you wish to write off and remove from the AP and PO Accrual Reconciliation Report. You can use the Miscellaneous Accrual Write-Offs window to indicate which miscellaneous AP (not matched to PO) and Oracle Inventory transactions you wish to write off and remove from the Miscellaneous Accrual Reconciliation Report. See: Miscellaneous Accrual Write-Offs windowand AP and PO Accrual Write-Offs window. To complete the procedure you would review your write-offs using the View Write-Off Transactions window and then submit the Accrual Write Off Report. Accrual Write Off Report. Writing Off Accrual TransactionsPrerequisites:
To write off a transaction from an accrual account:
Select Accrual AccountsUse this window to select the accounts to be evaluated by the Accrual Load program to select transactions for possible write off.
AP and PO Accrual Write-OffsUse this window to "write off" the selected AP matched to PO transactions, which will automatically generate an accounting event.
Miscellaneous Accrual Write-OffsUse this window to "write off" the selected miscellaneous transactions, which will automatically generate an accounting event.
View Write-Off TransactionsUse this window to view the selected write-off transactions.
To view the accounting:
To view the accounting events:
Accounting for the Write Off transactionsAccounting for the write off transactions includes journal entries for the accrual account and offset account. When the invoice is matched to receipt, the write off variance may be generated due to the exchange rate difference between the write-off date and various receipt dates. In some cases, there might be a balance left over in the accrual account due to rounding inconsistencies. If the Write off is performed in such a case, the accrual account is cleared by the write off transaction and the write off variance is generated against the write off variance account. The following rules determine the default write off variance account that is used:
Related Topics Defining Accrual Options Setting Up Inventory Accruals Defining Purchase Order Receipt Accruals Overview of Receipt Accounting Reconciling A/P Accrual Accounts Balance Accrual Process for Perpetual Accruals Automatic Offsets in Oracle PurchasingReceipt AccrualsThe default Account Generator configuration in Oracle Purchasing builds a charge, budget, accrual, and variance account for each purchase order, release, and requisition distribution based on the distribution's Expense, or Inventory, destination type. Oracle Purchasing always builds these accounts using the Account Generator; you cannot disable this feature. To populate the Accrual account for distributions with an Expense destination type, the Account Generator locates the Expense AP Accrual Account that you specify in Define Purchasing Options as part of your application setup and copies it into the Accrual Account in your document. The Account Generator then overlays the balancing segment of the AP Accrual Account with the balancing segment of the charge account so that your transactions always balance by fund. Defining Purchase Order Receipt AccrualsYou can create balanced offsets for receipt accrual accounts in Oracle Purchasing by customizing the default configuration of the Account Generator to overlay the balancing segment of the AP Accrual Account with the balancing segment of the charge account so that your transactions always balance by balancing segment. Prerequisites:
To build Purchase Order Receipt Accrual Accounts:
Related Topics Automatic Offsets in Oracle Purchasing Defining Purchase Order Receipt Accruals Defining Transaction Reasons, Oracle Inventory User's Guide Accrual Reconciliation Report Accrual Write Off Report Overview of Receipt Accounting Integration with Landed Cost ManagementLanded Cost Management (LCM) helps you capture all the costs related to a purchase such as freight, insurance, taxes (country, state, local etc). Landed Cost Management enables you to calculate landed cost of the item, which is taken into consideration for costing and accounting purposes. This helps customers to valuate goods at actual cost and also helps in complying with the country's fiscal/legal requirements. There are two distinct types of Landed Cost Management practices followed by customers:
For information on Landed Cost Management with Purchasing, please refer to the Integration with Other Applications chapter, Landed Cost Management section. Integration with Receiving You can calculate landed costs in either of the following two methods:
In both the cases Receiving captures unit landed cost from LCM for the corresponding receipt line and passes the information to Costing / Accounting modules based on the landed cost instead of purchase price. Landed Cost Management supports PO receipts with Destination type Inventory. For PO receipts with destination type OSP and Expense, RMA and internal requisition receipts are made without landed cost even in the LCM enabled organizations. In Inventory > Setup > Organization > Organization Parameters, you can define Landed Cost integrations and in Receiving Parameters optionally define Landed cost as a pre-receiving application. LCM enabled flag indicates that PO receipts with destination type Inventory (PO shipments will be marked as LCM) in this organization are made with landed cost and all other receipts with PO price. The Find Expected Receipts window enables you to query an expected receipt with reference to its landed cost records in LCM by shipment ID or Supplier and create receipts in Oracle Inventory. Oracle Inventory takes the landed cost and uses it for the inventory cost calculations instead of purchase price. You can also use Mobile receiving to receive the goods vis-a-vis landed cost records in Landed Cost Management. Alternatively, if Landed Cost Management is not pre-receiving, then you can receive the goods without landed cost; landed cost is calculated in the background before creating receipt transactions. Receipt transactions with Landed cost are indentified with Landed cost Shipment Line ID in Oracle Inventory for cross reference at a later point of time. If the Inventory Organization is integrated with Landed Cost Management and Landed Cost Management is a pre-receiving application: You cannot receive goods directly using Desktop/Mobile Receiving without referring to its landed cost records in Landed Cost Management. YOu can query expected shipments by PO, Line, Shipment, Supplier and LCMshipment to receive these receipts with reference to LCM shipments. If the Inventory Organization is integrated with Landed Cost Management and Landed Cost Management is not a pre-receiving application then landed cost is calculated in the background and receiving transactions are created with LCM shipment ID reference. You can perform standard inventory functions like Inspections, corrections, RTV etc using existing desktop and mobile functionality. If the original receipt is made with reference to landed cost records (Receipt transaction will have LCM Shipment line stamped) then Landed cost is used for costing these transactions otherwise regular purchase price is used. Receiving HTML UIReceiving HTML UI enables users to perform common receiving functions such as creating receipts, entering deliveries, viewing receiving transactions, etc., with a simplified UI that is easy to navigate and use. In addition, available data such as Overdue Receipts and Deliveries ensure that users know the count of their receiving documents, whether in progress or complete or overdue. Using an appropriate Inventory responsibility, navigate to Inbound, and then to Receiving to use the Receiving HTML UI. The Context Settings page that opens has four tabs: Receive, Deliver, Return, and Receipts. The Receive tab is selected by default. In the Context Settings page, enter your organization (operating unit). This is similar to the Change Organization popup that appears when you open the Receiving forms for the first time in a session. Click Apply to open the Receive page. Receive pageThe following infotiles are available at the top of the page and you can view information such as overdue receipts, internal and external receipts, etc., using the infotiles. You can view receipt information without querying by specific document number. Expected Today infotiles displays those documents whose expected receipt date is today, Overdue displays documents whose expected receipt date is a past date; Internal infotile, when clicked, shows expected receipts for inter-organization and Internal Requisition shipments; External infotile shows the expected receipts for purchase orders, and external requisitions; ASNs displays the expected receipts for Advance Shipment Notices. Click an infotile to see the details appear in the table below the infotiles. In the Receive tab, the following columns are displayed:
The Actions column enables you to select whether you wish to create a Quick Receipt or a Directed Receipt. Quick Receipts provide you with pre-filled data and enable you to complete the receipt details entry in a single page, even for multiple lines. Directed Receipts enable you to enter receipt details for individual lines only, along with lot/serial information, and extensive details. Important: Both Quick Receipt and Directed Receipt options allow LPN based Receiving for WMS enabled organizations. You could use the Search field above the Document column to search for a specific document by document number. Or you could use the Search button at the top right of the page to open the Search page. Enter search criteria to find your documents. You could save your searches if you use frequently-used criteria, for example, a purchase order belonging to an operating unit, or an order date or due date. Quick ReceiptsThe Quick Receipts page enables you to receive items/services for multiple lines using a single page. Enter a Receipt Number or click the plus (+) icon next to the Receipt Number field to enable the system to generate the receipt number from an internal sequence. Enter the remaining details such as Shipment Number, Waybill/Airbill, Packing Slip, etc., to complete the receiving information. You could add attachments to the newly created receipt by clicking Add and entering the attachment information. At the line level, you can enter additional receipt details for the line by clicking the pencil icon. Or you can remove the line from the receipt by clicking the X icon. If you click the pencil icon, the receipt details popup opens, where you can enter the following information:
When you have completed entering the receipt details in the popup, click Apply. When you have completed entering receipt information in the Quick Receipts page, click Receive. You get a confirmation message with the receipt number, stating that the receipt is confirmed. Or you may see error messages (you need to correct errors before proceeding) or warning messages (For example: Purchase order receipt date tolerance exceeded Cause: The receipt you are trying to transact exceeds the days early or late tolerance. Action: Return the shipment to the supplier if you think it is necessary. Action: Modify the receiving controls setup at the purchase order shipment, item, or organization level so that you allow receipts exceed days early or late tolerance). Directed ReceiptsDirected receipts enables you to enter all receipt information on all the lines, however the page contains information from only one shipment line. If you wish to receive all the lines, you need to enter details for each line by clicking Next Item; Click Cancel if you do not want to receive a specific line. If the item is lot controlled, the lot section is shown. The lot popup displays the fields that are applicable to lot controlled items. If you wish to enter additional lot attributes, click the additional details button. You can add serial number and serial number details for the lot. The lot section is hidden for non-lot controlled items. Enter the receipt details and click Confirm or Next Item. When you have completed entering details for the next items, click Confirm. You will see the Directed Receipts page, where you can enter the remaining details such as Shipment Number, Waybill/Airbill, Packing Slip, etc., to complete the receiving information. You could add attachments to the newly created receipt by clicking Add and entering the attachment information. When you have completed entering receipt information in the Directed Receipts page, click Receive. You get a confirmation message with the receipt number, stating that the receipt is confirmed. Or you may see error messages (you need to correct errors before proceeding) or warning messages (For example: Purchase order receipt date tolerance exceeded Cause: The receipt you are trying to transact exceeds the days early or late tolerance. Action: Return the shipment to the supplier if you think it is necessary. Action: Modify the receiving controls setup at the purchase order shipment, item, or organization level so that you allow receipts exceed days early or late tolerance). LPN Receipts for Multi-Distribution Purchase Orders with ProjectsYou can perform standard LPN receipt via WMS mobile. However, WMS does not provide the flexibility to receive against a specific project and distribution for a multi-distribution purchase order. With the Receiving HTML UI, you can receive packed material for specific distributions in separate LPNs and this enables you to accurately track the transaction flow of items on the Receiving floor at the Project level and at the LPN level. You can use LPN receipts with Standard Receipt routing as well as Inspection Required Routing, and you can put-away these LPN receipts using the WMS UI. For more information, see: Oracle Warehouse Management User's Guide. Use the Expected Today infotile (in the Receive tab) to receive for a multi-distribution purchase order, with LPN receipts against both project and task. Alternatively, click Searchfor the receipt you require.
To view the completed receipt transactions, click the Receipts icon in the home page, and query for the receipt number or document number. Inspect pageThe Inspect page enables users to perform an inspection of the received goods. The Inspect tab has the following info tiles:
Click the Pending Inspection infotile and the search results table displays the receipts that need to be inspected. Or click the Search button on the right most top corner of the page to open the Inspect Search page. When the profile option RCV: Allow Routing Override is set to Yes, you can view standard receipts in the search results table, otherwise standard receipts are not displayed. You can search for a receipt by receipt number, class, document, or item, and so on. Click Go after entering your search criteria, and then click the Receipt Number link to open the Inspect Receipt Header and Transaction page. Select one or more items, and then click the Edit icon to view, update, or enter inspection details. In the Transaction Details page that opens, you can update the quantity, UOM, and other fields. Ensure that you enter the Inspection Date and then click Ok to save your changes. You get a confirmation message that for the Receipt, the Inspection Transaction is complete. Click Ok to continue. Deliver pageThe Deliver page enables you to view and create deliveries. The following infotiles are available at the top of the page and you can view information such as overdue receipts, internal and external receipts, etc., using the infotiles. You can view receipt information using the table below the infotiles without querying by specific document number. Click an infotile, and the relevant information displays in the table below the infotile. The Pending Deliver infotile shows you information on the pending deliveries for the items/services. Internal infotile, when clicked, shows expected deliveries for inter-organization and Internal Requisition shipments; External infotile shows the expected deliveries for purchase orders, and external requisitions; ASNs displays the expected deliveries for Advance Shipment Notices.
The Actions column enables you to select whether you wish to create a quick delivery or a directed delivery. Quick Deliver provide you with pre-filled data and enable you to complete the delivery details entry in a single page, even for multiple lines. Directed Deliver enable you to enter delivery details for individual lines only, along with lot/serial information, and extensive details. You could use the Search field above the Document column to search for a specific document by receipt number. Or you could use the Search button at the top right of the page to open the Search page. Enter search criteria to find your documents. You could save your searches if you use frequently-used criteria, for example, a purchase order belonging to an operating unit, or an order date or receipt number and a due date. Quick DeliverThe Quick Deliver page enables you to capture delivery information for items/services for multiple lines in a single page. The Receipt Number and Receipt Date are defaulted in the respective fields. Enter the remaining details such as Shipment Number, Waybill/Airbill, Packing Slip, etc., to complete the delivery information. You could add attachments to the newly created delivery by clicking Add and entering the attachment information. At the line level, you can enter more receipt details for the line by clicking the pencil icon. Or you can remove the line from the delivery by clicking the X icon. If you click the pencil icon, the receipt details popup opens with the ability to enter the following information:
When you have completed entering the receipt details in the popup, click Apply. When you have completed entering delivery information in the Quick Deliver page, click Deliver. You get a confirmation message with the delivery number, stating that the delivery is confirmed. Or you may see error messages (you need to correct errors before proceeding) or warning messages. You can opt to ignore the warnings and proceed with the delivery creation, or you could correct the causes of the warning messages and then proceed with the delivery creation. Directed DeliverDirected deliveries enable the user to enter the delivery information for the first item based on the line number. If the item is lot controlled, the lot section is shown. The lot popup displays the fields that are applicable to lot controlled items. If you wish to enter additional lot attributes, click the additional details button. You can add serial number and serial number details for the lot. The lot section is hidden for non-lot controlled items. Enter the delivery details and click Confirm or Next Item. When you have completed entering details for the next items, click Confirm. You will see the Directed Deliver page. You could add attachments to the newly created delivery by clicking Add and entering the attachment information. At the line level, you can enter more receipt details for the line by clicking the pencil icon. Or you can remove the line from the receipt by clicking the x icon. Clicking the pencil icon takes you back to the page where you entered the delivery details for that line and you can edit the delivery details for that line. When you have completed entering delivery information in the Directed Deliver page, click Deliver. You get a confirmation message with the Delivery number, stating that the delivery is confirmed. Or you may see error messages (you need to correct errors before proceeding) or warning messages. You can opt to ignore the warnings and proceed with the delivery creation, or you could correct the causes of the warning messages and then proceed with the delivery creation. Return pageThe Return page displays infotiles that you can click to view Rejected receipts, Returned to Receiving, and Today's Receipts. You could also search for a receipt by clicking Search or by using frequently used search criteria, such as Operating Unit, Class, Type, Receipt Number, Receipt Org, etc. The Rejected infotile shows the rejected receipts. Click a rejected receipt number to open the Receiving Returns page. Use the Receiving Returns page to perform returns for the rejected items. Use the Returned to Receiving infotile to perform a regular return. Select a receipt by clicking the receipt number in the search results table or the infotiles results table. The Receiving Returns page appears, enabling you to perform returns for the receipt you selected. The receipt lines details are displayed on the Receiving Returns page. Select the line for which you wish to return quantity, and then enter the Quantity and UOM (Unit of Measure) that you wish to return. You can return the entire (full) quantity, or a partial quantity. Specify that you wish to return to the supplier or vendor. Click the pencil icon in the Actions column to view and update return details in the popup. The Return Details popup enables you to enter additional details for the return such as Subinventory, Locator, Secondary Quantity, and Secondary UOM. Click the Missing Receipt button on the Returns page to perform returns when you don't have a receipt or receipt number. The Receiving Returns: Missing Receipt Transactions page appears. There are no receipt details on this page. Enter the Item, Quantity, UOM, and Return To (Supplier) information. Use the Return Details popup to enter additional details for the return such as Subinventory, Locator, Secondary Quantity, and Secondary UOM. Click Return to perform the return without a receipt, and return to the main Return page. Receipts pageThe Receipts page displays infotiles that you can click to view more details in the table below. The Today's Receipts infotile shows you the receipts that were created on the current date. Weekly Late and Weekly Early infotiles display the early and late receipts for the current week. Weekly External and Weekly Internal show the external receipts (created for documents such as purchase orders and external requisitions) and internal receipts (created for documents such as inter-organization and internal requisition shipments) for the current week. When you click an infotile, the table below the infotiles shows the following information:
You could use the Search filter above the Receipt column to retrieve a specific receipt by receipt number. Or you could use the Search button at the top right of the page to open the Search page. Enter search criteria to find your documents. You could save your searches if you use frequently-used criteria, for example, a purchase order belonging to an operating unit, or an order date or due date. For more information on the Correct Receipts action, where you can correct receipt quantities, refer to the Oracle Inventory User's Guide. Click a Receipt Number link to open the Receiving Transactions page. The Receiving Transactions page shows you the receipt details, along with the routing information. You can close the page by clicking Done and you will navigate back to the Receipts page. What is the document used for delivery of goods?The bill of lading is the most important document that is used in transporting goods. The legal definition of a bill of lading is a contract for the carriage of goods and a document of title to them. It provides any and all information that the carrier will need to transport the items.
Which is the transport document given by shipping line?Through Bill of Lading
The document permits the shipping carrier to pass the cargo through several modes of transportation or through several distribution centers. This bill includes an Inland Bill of Lading and an Ocean Bill of Lading depending on the destination.
Which of the following files that shows the status of customer orders?The customer order file shows the status of customer orders.
What is a bill of lading in shipping?The bill of lading (BOL) works as a receipt of freight services, a contract between a freight carrier and shipper and a document of title. The bill of lading is a legally binding document providing the driver and the carrier all the details needed to process the freight shipment and invoice it correctly.
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