Which of the following are the three stages of the human resources planning process?

Human Resource Management refers to the process of recruiting, selecting, hiring, training, and developing the skills of the employees. HR team is the most valuable asset of any firm as it directly deals with the employee and ensures that they are productive. Therefore, companies hunt for HR professionals who have pertinent skills to perform all the employees-related tasks from hiring to retirement efficiently. In such a scenario, HR management course can boost your skills and uplift your market value so that you are easily picked up by top companies.    

It’s the task of the human resource managers to implement the laws of employment within an organization, to train the employees to abide by the rules and to perform their job efficaciously. The HR managers decide pay grades, rewards, and remuneration of each employee. They even settle work-related disputes.

Generally, there are three phases of Human Resource Management namely, the pre-hiring phase of the employee, Training and Development phase and the post-hiring phase of the employee.

  1. Phase of Pre-hiring of the employee

HR managers are bestowed with the responsibility to recruit right employees to fill in the vacant positions in the organization. Under this phase, they prepare job advertisements to invite eligible candidates for the interview. They also decide venues that can be used for promoting open positions. The HR professionals may visit college placement cells, attend job fairs, or participate in recruiting events to shortlist the suitable candidates.

They then conduct pre-employment tests, interview the candidates and conduct their background check.  Finally, the suitable candidates are approved and offered the job.

  1. Training and Development Phase of the Employee

After hiring the candidates, the human resource managers conduct an orientation program where candidates are given comprehensive information about their job, company and the work environment. The candidates are made acquainted with the work-culture and introduced to all the team members including the managers and executives. The candidates are then vigorously trained, educated and their skills are developed with respect to the positions that they’ll hold. They go through different pieces of training such as induction training, job training, safety training and many more. The candidates are accustomed to the tools, machines and safety norms that have to follow. They are also informed of the salary package, policies, perks, leaves and other work-related facts.

  1. Post-Hiring Phase of the Employee

After the employees are hired, it is very common that the disputes may arise between the workers / employees working in the organization or between workers/employees and managers. Hence, the human resource managers perform the task of settling such disputes. Furthermore, the employment laws change recurrently so the human resource managers act as the consultants for the employees. They notify the employees regarding any change in the laws. They even take care of their remuneration, workplace and other factors.

Those HR professionals who manage these three phases efficiently have a rewarding career. Candidates interested in making their career in this sector can pursue HR management courseMIT School of Distance Education offers PG Diploma Course in HR Management which is a value-added course that will surely provide deep knowledge and boost your skills. The course is a distance learning program so anybody can pursue the course according to their convenience.

What Is Human Resource Planning (HRP)?

Human resource planning (HRP) is the continuous process of systematic planning ahead to achieve optimum use of an organization's most valuable asset—quality employees. Human resources planning ensures the best fit between employees and jobs while avoiding manpower shortages or surpluses.

There are four key steps to the HRP process. They include analyzing present labor supply, forecasting labor demand, balancing projected labor demand with supply, and supporting organizational goals. HRP is an important investment for any business as it allows companies to remain both productive and profitable.

Key Takeaways

  • Human resource planning (HRP) is a strategy used by a company to maintain a steady stream of skilled employees while avoiding employee shortages or surpluses.
  • Having a good HRP strategy in place can mean productivity and profitability for a company.
  • There are four general steps in the HRP process: identifying the current supply of employees, determining the future of the workforce, balancing between labor supply and demand, and developing plans that support the company's goals.

Human Resource Planning

Understanding Human Resource Planning (HRP)

Human resource planning allows companies to plan ahead so they can maintain a steady supply of skilled employees. That's why it is also referred to as workforce planning. The process is used to help companies evaluate their needs and to plan ahead to meet those needs.

Human resource planning needs to be flexible enough to meet short-term staffing challenges while adapting to changing conditions in the business environment over the longer term. HRP starts by assessing and auditing the current capacity of human resources.

Challenges of Human Resource Planning

The challenges to HRP include forces that are always changing, such as employees getting sick, getting promoted, or going on vacation. HRP ensures there is the best fit between workers and jobs, avoiding shortages and surpluses in the employee pool.

To satisfy their objectives, HR managers have to make plans to do the following:

  • Find and attract skilled employees.
  • Select, train, and reward the best candidates.
  • Cope with absences and deal with conflicts.
  • Promote employees or let some of them go.

Investing in HRP is one of the most important decisions a company can make. After all, a company is only as good as its employees, and a high level of employee engagement can be essential for a company's success. If a company has the best employees and the best practices in place, it can mean the difference between sluggishness and productivity, helping to lead a company to profitability.

Steps to Human Resource Planning

There are four general, broad steps involved in the human resource planning process. Each step needs to be taken in sequence in order to arrive at the end goal, which is to develop a strategy that enables the company to successfully find and retain enough qualified employees to meet the company's needs.

Analyzing Labor Supply

The first step of human resource planning is to identify the company's current human resources supply. In this step, the HR department studies the strength of the organization based on the number of employees, their skills, qualifications, positions, benefits, and performance levels.

Forecasting Labor Demand

The second step requires the company to outline the future of its workforce. Here, the HR department can consider certain issues like promotions, retirements, layoffs, and transfers—anything that factors into the future needs of a company. The HR department can also look at external conditions impacting labor demand, such as new technology that might increase or decrease the need for workers.

Balancing Labor Demand With Supply

The third step in the HRP process is forecasting the employment demand. HR creates a gap analysis that lays out specific needs to narrow the supply of the company's labor versus future demand. This analysis will often generate a series of questions, such as:

  • Should employees learn new skills?
  • Does the company need more managers?
  • Do all employees play to their strengths in their current roles?

Developing and Implementing a Plan

The answers to questions from the gap analysis help HR determine how to proceed, which is the final phase of the HRP process. HR must now take practical steps to integrate its plan with the rest of the company. The department needs a budget, the ability to implement the plan, and a collaborative effort with all departments to execute that plan.

Common HR policies put in place after this fourth step may include policies regarding vacation, holidays, sick days, overtime compensation, and termination.

Special Considerations

The goal of HR planning is to have the optimal number of staff to make the most money for the company. Because the goals and strategies of a company change over time, human resource planning is a regular occurrence. Additionally, as globalization increases, HR departments will face the need to implement new practices to accommodate government labor regulations that vary from country to country.

The increased use of remote workers by many corporations will also impact human resource planning and will require HR departments to use new methods and tools to recruit, train, and retain workers.

Why Is Human Resource Planning Important?

Human resource planning (HRP) allows a business to better maintain and target the right kind of talent to employ — having the right technical and soft skills to optimize their function within the company. It also allows managers to better train and develop the skills needed amongst the workforce.

What Is "Hard" vs. "Soft" Human Resource Planning?

Hard HRP evaluates various quantitative metrics to ensure that the right number of the right sort of people are available when needed by the company. Soft HRP focuses more on finding employees with the right corporate culture, motivation, and attitude. Often these are used in tandem.

What Are the Basic Steps in HRP?

HRP begins with an analysis of the available labor pool from which they can draw. It then evaluates the firm's present and future demand for various types of labor and attempts to match that demand with the supply of job applicants.