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If you thrive in a dynamic environment that allows you to use a mix of interpersonal and technical skills every day, you might find medical office administration to be the perfect fit. In as little as nine months, you can receive the training you need to enter the healthcare field in a role that is crucial to medical offices and hospitals. Medical secretaries and administrative assistants act as the glue that holds together all the other pieces of the health care experience and allows doctors and other professionals to deliver the best possible care to patients. Learn more about medical secretaries and administrative assistants by finding out if a Medical Office Administration program is right for you. What is a Medical Administrative Assistant and What Do They Do?Medical secretaries and administrative assistants perform a wide range of tasks that are essential to keeping a medical office running smoothly. You might already have a good idea of what secretaries and medical administrative assistant does based on your own experience as a patient, but here are some of the most common duties and responsibilities:1
Another key part of the job is to ensure the medical office runs smoothly overall and may involve buying supplies, negotiating with vendors and managing stock rooms. It’s also becoming more common for patient records to be kept electronically, so medical administrators must be comfortable learning and using electronic health records. Day-in-the-Life Of A Medical Secretary and Administrative AssistantEach day for medical secretaries and administrative assistants promises to be fast-paced, exciting and rewarding. And by the same token, no two days on the job are the same. Your day might start by greeting and checking in patients who’ve arrived for their appointments. That process could also involve updating medical records and preparing patients for the next step in their appointment. You’d also likely be answering incoming phone calls, scheduling appointments and assisting doctors and staff with paperwork in between. You might also arrange and set up staff meetings within the office. And, finally, your day would probably include checking in on office inventory and scheduling, and making sure everything is in good shape before the start of the next day. Why Train To Become A Medical Secretary Or Administrative Assistant?Medical office administration is not only a great way to flex a range of skills in an exciting work environment — it’s also a career field that’s growing. Part of that growth comes from the aging baby-boom generation, which is increasing demand for medical services. That will translate to overall growth in the healthcare industry, and medical administrators will be crucial to handling tasks such as billing and insurance processing for Medicare. These job prospects mean that medical office administration can be a great entry into the healthcare field, especially if you have training that may lead to more advanced roles down the line. Best Places To Work As Medical Secretaries And Administrative AssistantsWork for medical secretaries and administrative assistants is certainly more plentiful in some states than others, and the pay can also vary based on where you’re working. California has more medical secretary and administrative assistant jobs than any other state.4 Here’s a look at the top three states for medical secretary and administrative assistant employment as of May 2020:
How To Become A Medical Secretary And Administrative AssistantIt’s common for secretaries in some industries to seek entry-level jobs right out of high school, especially if they have computer software skills. But for medical office administration, which requires more specialized knowledge, earning a certificate or degree can boost your job prospects and potential salary. The steps to becoming a medical secretary and administrative assistant are:5
Do I Need A Degree To Become A Medical Secretary And Administrative Assistant?Again, it is not required to earn a degree to be a medical secretary and administrative assistant, but it’s common and may help your job prospects. Earning a degree can also set you up to take the National Certified Medical Office Assistant (NCMOA) exam or the National Certified Insurance & Coding Specialist (NCIS) exam. SJVC prepares students to take appropriate certification and licensure exams related to their individual majors. The College does not guarantee students will successfully pass these exams or be certified or licensed as a result of completing the program. Being an effective and efficient medical secretary requires a unique blend of administrative, interpersonal and technological skills. Some of these may come naturally to you, and others can be learned in a degree program or on the job. Some of the key skills a medical secretary and administrative assistant must possess are:6
The job may also require computer skills, such as:7
Medical Secretary And Administrative Assistant JobsMedical secretaries and administrative assistants can perform many different jobs – under several different titles. Some similar medical receptionist job titles can include:
Find Your Path as a Medical Administrative AssistantSJVC is committed to hands-on training in the skills you need as a Medical Administrative Assistant. Learn more about our program and exciting opportunities. Kickstart Your Career as a Medical Office AdministrationSmall class sizes, individual attention, and hands-on training in the skills you need. Learn more about how to become a Medical Office Administration with SJVC. Prepare for a Career in Medical Office Administration With San Joaquin Valley CollegeSJVC’s Medical Office Administration program can be the crucial first step for your career in healthcare. With an option to earn a certificate in as few as nine months, SJVC’s hands-on training will prepare you for both the administrative office tasks as well as the patient-facing aspects of this job. SJVC’s programs are accredited by the state of California, and taught by world-class faculty whose expertise comes from real experience in the field. Our students come from diverse backgrounds; some may be just starting out, while others are continuing their education to shift their career in a new direction. Either way, our students will find success in the field after their time at SJVC. How Long to Get a Medical Office Administration Certificate?It varies based on the specific program, but earning a Medical Office Administration Certificate at SJVC can be done in as few as nine months. Certificates in this field typically take no more than one year. Do I Need a Degree to Become a Medical Secretary?Certificates or degrees are not required to become a medical secretary. Earning a certificate or degree, however, can certainly increase your employment prospects and make it easier for you to get up to speed at your new employer. Which of the following is the most efficient method for a CMAA to collect payment for services?Practice flashcards for exam. Which of the following is the most effective way for a medical administrative assistant to reduce the number of no show appointments?Which of the following is the most effective way for a medical administrative assistant to reduce the number of no show appointments? Call patients 1 to 2 days before a scheduled appointment.
Which of the following actions is a medical administrative assistant's priority?The medical administrative assistant's priority when pulling daily charts. It is necessary for the assistant to review the schedule first in order to know which chart to pull for the day.
Which of the following information should a medical administrative assistant verify?A medical administrative assistant should verify a patient's CPT code of which of the following processes ? Obtaining prior authorization- Procedural CPT codes and ICD codes are required, along with patient information, in order to obtain prior authorization from an insurance carrier for a procedure.
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